North East Autism Society
Sales And Purchase Co-Ordinator
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Company Description
The North East Autism Society has provided autism-specific care and education for children, young people, and adults across the North-east of England for over 45 years. The organisation is recognised for innovation and excellence, with a strong commitment to bespoke, person-centered support tailored to each individual’s unique needs. Rooted in an understanding of neurodiversity, the Society values the distinct strengths and abilities of autistic people and supports their development throughout their lives. Its approach focuses on enabling individuals to participate in society as independent, valued citizens, enjoying equal rights and opportunities while contributing positively to their communities.
Responsibilities
- To proactively manage the Finance mailboxes
- Review orders and process invoices and credit notes etc
- Completion of manual claim forms within deadlines
- Maintain detailed records and control the invoice process for all service user fees and invoicing frequency
- Maintain electronic copies of costings, contracts, communication etc to support service user contracts
- Maintain customer/supplier accounts, confirming company names, addresses, and contact details are current
- Liaise with customers/suppliers to maintain up to date information and claims on external portals
- Communication with customers/suppliers, including following up with disputed invoices and ensure disputes are resolved in the best interest of the society
- Review, process and allocate bank transactions for the main bank accounts
- Receive, review, process and reconcile Debit Card transactions, including cash book journal entries
- Receive, review, process and reconcile Petty Cash transactions, including purchase ledger entries
- Manage employee expense reimbursements
- Processing payments and receipts
- Draft, update and maintain sales and purchase ledger process documentation
- Manage the integrity of information contained in our systems so information is available for retrieval and audit purposes
- Provide support for the external audit and any other reviews
- Support, advise and test any new processes and systems
- Liaise with internal staff at all levels
- Provide support to the costing process
- Provide support to services within the Society
- To adhere to policies and procedure, to meet legal and moral obligations in respect of, but not limited to equality, diversity and inclusion, GDPR, health and safety and charity commission requirements
- To perform additional duties as and when required
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Requirements
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- Minimum AAT Level 2 Qualifications
- Excellent organisational skills
- Must have excellent attention to detail and accuracy
- Strong written, verbal, and interpersonal communication skills required
- Ability to work well independently and as part of a team
- Ability to multi-task and see projects through to completion
- Problem solving skills
- Strong analytical skills
- Time Management
- Risk Management
- Flexibility
- Continuous Improvement
- Confidentiality
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