BESPOKE - Master Event Producers
SCENIC CO-ORDINATOR
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SCENIC CO-ORDINATOR
Scenic Co-Ordinator – Luxury Event Production
About Bespoke
Bespoke is a leading event design & production company, renowned for delivering extraordinary experiences through exceptional creativity, craftsmanship, and flawless execution. Our team designs and delivers luxury bespoke environments, immersive installations, and exceptional event experiences for some of the world’s most recognised brands, discerning private clients, and iconic venues.
Our in-house Scenic Department brings creative concepts to life by manufacturing custom scenic elements, props, finishes, and installations that transform spaces into unforgettable experiences. We are looking for a highly organised Scenic Co-Ordinator to become the administrative backbone of this busy department.
About the Role
The Scenic Co-Ordinator is a central role within our Scenic Department, ensuring the smooth day-to-day operation of both the workshop and on-site scenic teams. Working closely with the Head of Scenic, Project Managers, and Workshop Team, you will coordinate materials, crew, schedules, and administration to keep projects moving efficiently from concept through to installation.
This is an ideal opportunity for someone who thrives in a fast-paced environment, enjoys solving problems, loves organisation, and wants to develop a career within luxury event production. No previous scenic experience is essential—we’re looking for someone with outstanding organisational skills, a proactive mindset, and the ability to learn quickly. An artistic background would be a helpful addition.
Primary Objective
- Coordinate the day-to-day operations of the Scenic Department
- Ensure materials, crew, resources, and systems are organised for efficient project delivery
- Provide administrative support to the workshop and project management teams
- Maintain accurate departmental systems, records, and schedules
- Act as the communication hub between the Scenic Department and other teams across the business
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Responsibilities
Crew & Resource Coordination
- Coordinate scenic crew and local crew for workshop and on-site installations
- Assist with scheduling labour and workshop resources
- Support the planning of workshop workloads alongside project deadlines
- Coordinate Scenic team activities within the company’s production calendar
Procurement & Materials
- Order materials for scenic builds
- Source alternative materials as needed to meet budget, lead times, or design requirements
- Research new suppliers and innovative products
- Manage incoming material samples and maintain the department’s sample library
- Support stock control and ensure materials are available when required
Administration
- Provide administrative support across the Scenic Department
- Raise purchase orders and process invoices
- Maintain accurate stock systems and departmental records
- Ensure project documentation is organised and up to date
- Assist with filing, documentation, and workshop administration
Systems & Software
- Maintain and manage departmental software systems
- Support continuous improvement of departmental processes
- Assist the Production Director with system implementation and ongoing support
- Ensure data in project management systems remains accurate and current
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Communication
- Act as the central point of communication within the Scenic Department
- Liaise with Design, Production, Operations, and Logistics teams for seamless information flow
- Coordinate material sampling requests, quotations, and project updates
- Support cross-departmental collaboration throughout project lifecycles
Location & Hours
- Location: Strood, Kent
- Hours: Full-time, Monday to Friday, 8:30 AM – 5:00 PM
- Contract: Full-time
What You’ll Bring
The ideal candidate enjoys being the person who keeps everything and everyone organised. You’ll love creating structure, solving problems, supporting others, and ensuring all details are covered behind the scenes.
You’ll be equally comfortable with:
- Coordinating crew for large installations
- Sourcing specialist materials
- Updating project systems
- Helping the workshop team meet deadlines
If you’re naturally organised, enjoy working with people, and want to be part of creating exceptional events, we’d love to hear from you.
Essential Skills
- Highly organised with excellent administrative skills
- Proficient with computer systems and quick to learn new software
- Confident working with numbers (quick arithmetic)
- An excellent communicator who enjoys cross-team collaboration
- Ability to prioritise competing tasks in a fast-paced environment
- Calm and solution-focused under pressure
- A proactive problem solver with strong attention to detail
- Quick learner who enjoys working on diverse projects
- Reliable with excellent time management and punctuality
- Capable of managing multiple deadlines simultaneously
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