Job Title: Secretary / Personal Assistant

Location: Reading, UK
Contract Type: Contract
Contract Duration: 12 Months
Rate: Negotiable
Industry: Energy

Overview

We are seeking an experienced Secretary / Personal Assistant to provide high-level administrative and personal support to project management teams within a major energy project.

The successful candidate will be responsible for managing office administration, coordinating meetings and events, preparing correspondence and reports, and supporting the day-to-day operational requirements of the project team.

Key Responsibilities

• Provide support to management on office arrangements and logistics, including meeting coordination.
• Prepare letters and reports for the department in coordination with administration and project control teams.
• Provide administrative and personal support to the Project Management Team.
• Prepare letters, correspondence, and project documentation.
• Receive and make telephone calls.
• Take meeting minutes as required.
• Assist with the preparation of reports and presentations.
• Organise or assist with organising meetings, events, lunches, and dinners.
• Attend events as requested in a host or client support capacity.
• Conduct research and prepare statistical reports.
• Handle information requests.
• Perform general clerical and administrative duties.
• Arrange conference calls and schedule meetings.
• Receive visitors and coordinate appointments.
• Train and supervise junior administrative staff where required.