LYKIARDOPULO & COMPANY LIMITED
Senior Accounts Assistant
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Senior Accounts Assistant
Supplier/Vessel Invoices & Monthly Funding Cycle Administrator
Company Description
Lykiardopulo & Co. Ltd is a long-established, family-run shipping agent serving as the London agent for Greek ship managers Neda Maritime.
Role Overview
The role focuses on financial accuracy, supplier invoices, monthly funding cycles, and accounting controls within a shipping organisation. This is a senior accounts assistant position with additional responsibilities in office administration, Excel reporting and interactions with global colleagues.
Key Responsibilities
Invoice & Payment Processing
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Sort and process invoices received via post, email, or from Neda Maritime
- Record invoices in Danaos accounting software
- Post invoice payments once settled
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Invoice distribution
- Route invoices requiring approval to the appropriate departments for review
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Credential management & supplier engagement
- Monitor creditors’ ledger (invoice status, queries, due dates)
- Respond promptly to supplier queries/chasers via email and phone
- Generate supplier statements
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Payment batch preparation
- Compile and submit invoice payments using Excel batching techniques
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Banking & beneficiary records
- Maintain beneficiary bank details on online banking platform (DNB)
Monthly Funding Cycle Management
- Estimate and approve monthly funding requirements for vessel payments
- Identify invoices requiring settlement that month vs postponed payments
- Obtain directorial approval for monthly funding cycle adjustments
- Address funding-related queries raised
Accounting Reconciliation & Controls
- Monthly control reconciliations
- Maintain and reconcile Excel-based extended trial balance (ETB)
- Reconcile Danaos accounting software activity against ledger card postings
- Ensure alignment between bank accounts, vessels, and Excel cash flow
- Perform month-end recharge procedures (shared costs, pre-acquisition expenses)
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FX & Foreign Currency Innovations
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Monitor foreign currency invoices (USD/EUR/SGD/JPY) and optimise FX purchases
- Evaluate opportunities for currency favourable selling when appropriate
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Overarching vendor compliance
- Ensure complete, accurate accounting postings executed by the London office
Broker & Vessel Expense Management
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Broker commissions
- Process and approve broker invoices
- Generate monthly payments batch for management approval
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Owner vendor payments
- Handle vessel-related expense categories such as:
- Bunker (fuel) invoices
- Insurance premiums (hull/war risk)
- Record invoices/payments for these vessel expenses
- Create spreadsheet schedules for periodic tranche payments
- Handle vessel-related expense categories such as:
Internal Office Accounting & Administrative Support
- Expenses processing
- Manage office administrative supplier invoices via Sage
- Invoice agency/commission fees and other rechargeable costs
Voyage & Financial Data Excel Reporting
- Voyage management in Excel
- Set up new vessel fixtures in Excel files
- Input hire statements provided by Operations
- Record hire/freight payments and broker invoices
General Office Correspondence
- Read and monitor all office emails (including weekend emails)
- Work to try to stay in real time with the 24/7 international shipping economy
Occasional Reception Cover
- Provide minimal reception coverage on a limited basis, if needed
Person Specification & Qualities
Essential Attributes
- Strong character alignment with traditional Greek family-owned business ethics: discretion, respect & professionalism at all times
- Methodical & meticulous – ability to work with precision under close scrutiny
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Committed & conscientious with high work standards
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Strong communicator & empathic listener in occasional management of overseas colleagues whose English may not be first language
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Articulate, confident – Diane-in-charge of factual details of any issues
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Team-orientated – able to support common shared team objectives
Key Requirements
- Fundamental focus on accuracy: vendor invoices, disbursement accounts, and on-account payments
- No room for error principle – scrutiny-sensitive role with tight alignment to internal accounting systems
About the Role & Additional Notes
This position is for a senior accounts assistant with cross-functional responsibility:
- Expect additional administrative duties as required in support of all offices functions
- Thrive on analytical & numeracy skills supported by high attention to detail
Preferred Experience
- Prior accounts experience (desirable)
- Comfort in working at a fast pace – will sometimes need to react quickly in a dynamic international setting
Work Environment
- Small office team consisting of 12 people total
- 5 accounts personnel
- (Fine offices) balanced with occasional weekend duties required
Why Join?
- Unique & stimulating work with long-standing Greek family business reputation
- Future motivation: world affairs, maritime transport, macroeconomics
- Diverse personal challenge – characterised as never routine, always revealing environment
No application needed until 15 February 2024.
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