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Senior Admin Assistant
Administrative Support Specialist
Job Overview
We are looking for a highly organized and reliable Senior Admin Assistant to provide high-level administrative and operational support to management. This role plays a key part in ensuring structure, efficiency, and smooth day-to-day operations, while supporting managers primarily based in the United States, with senior managers based in the UK.
This is a fully home-based position suitable for someone who enjoys working independently, bringing order to complex situations, and supporting multiple stakeholders in a professional, structured manner. The ideal candidate is:
- Detail-oriented
- Proactive
- Comfortable working with data and systems
- Able to maintain clarity and organization in a fast-paced environment
Key Responsibilities
Administrative Support
- Provide comprehensive administrative support to management, including:
- Calendar coordination, meeting organization, and follow-up actions
- Preparation, formatting, maintenance, and distribution of documents, reports, presentations, and correspondence
- Organization, recording, sorting, and maintaining files and information in line with internal standards
- Manage email and information flow:
- Respond to inquiries
- Route requests appropriately
- Coordinate:
- Travel arrangements
- Meetings
- Appointments
- Operate standard office systems and tools to support daily administrative activities
Operational & Cross-Functional Support
- Support managers with tasks across:
- Finance
- Planning
- HR
- IT
- Other corporate services as needed
- Assist with:
- Data tracking
- Reports
- Preparation of materials for leadership discussions
- Serve as a coordination point between managers and internal teams, ensuring:
- Clear communication
- Effective execution
- Proactively track:
- Action items
- Deadlines
- Deliverables to ensure follow-through
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Organization & Process Support
- Bring structure to complex workflows by organizing:
- Information
- Priorities
- Timelines
- Support process consistency and identify opportunities to:
- Improve administrative efficiency
- Work confidently with:
- Systems
- Data
- Reports
- Ensuring accuracy and transparency
- Handle sensitive and confidential information with:
- High discretion
- Professionalism
Working Hours & Location
- Full-time, fully home-based role
- Standard working hours (local time): ~08:00 – 17:30
- Role supports US-based managers but does not require working US time zones
Qualifications
Required
- High School Diploma or equivalent
- Minimum of 3 years of experience in an administrative, secretarial, or similar support role
- Strong organizational, prioritization, and time-management skills
- Proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint)
- Strong written and verbal communication skills in English
- Ability to work independently in a remote setup
Preferred
- Experience supporting senior managers or leadership teams
- Experience working in an international or matrix environment
- Comfort in working with:
- Data
- Reports
- Structured processes
Key Skills & Competencies
- Highly organized and detail-oriented
- Proactive, dependable, and self-driven
- Comfortable managing:
- Multiple tasks
- Changing priorities
- Calm and professional approach, even in complex situations
- Strong sense of ownership and accountability
- Service-oriented mindset with attention to quality and accuracy
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Why Join This Role?
This role offers the opportunity to:
- Work closely with international management
- Contribute to leadership team effectiveness
- Play a meaningful part in ensuring smooth operations
You will be:
- Trusted as a key support professional
- Valued for bringing structure, reliability, and clarity to daily business activities
About IQVIA
IQVIA is a leading global provider of clinical research services, commercial insights, and healthcare intelligence to life sciences and healthcare industries. Our mission is to:
"Create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide."
Learn more about our open positions
Integrity in the Hiring Process
IQVIA is committed to integrity in recruitment and maintains a zero tolerance policy for candidate fraud. All information submitted in your application must be:
- Truthful
- Complete
Any false statements, misrepresentations, or omissions will result in:
- Immediate disqualification of your application
- Termination of employment if discovered later
We appreciate honesty and professionalism from all candidates.
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