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Senior Administrator
Role: Senior Administrator
Package: Competitive salary + benefits Role ID: SF20141
About the Role
Are you ready to shape the future? At QinetiQ, we’re not just imagining tomorrow—we’re creating it. From cutting-edge defence technology to ground-breaking innovations, our mission is to empower and protect lives.
Join us as a Senior Administrator at our Pendine site, where you’ll work alongside brilliant minds in a dynamic, tangible role that drives operational excellence.
The QinetiQ Difference:
QinetiQ’s Pendine facility—located on South Wales’ coast—is world-renowned for its capabilities in testing and evaluating defence systems, particularly in weapons and vehicle performance. This role supports the UK’s defence sector, contributing to the critical functions that protect military hardware and ensure readiness.
Your Responsibilities
As Senior Administrator, you’ll be the operational backbone of the site, ensuring administrative, compliance, and coordination tasks are executed smoothly.
Your day-to-day duties include:
- Managing records and documentation—data entry, filing, archiving, retrieval, and secure destruction, adhering to corporate policies.
- Providing high-quality administrative support with judgement and discretion, resolving queries independently.
- Supporting site leadership and teams in tasks including:
- Budget control
- Oracle ERP rollout support
- Ariba purchasing operations
- General operational assistance
- Coordinating site visits, events, and communications, including complex logistics and external/internal stakeholder engagement (e.g., corporate responsibility, team engagements).
- Maintaining site compliance and security, including:
- Security process adherence
- Document registration
- Archive management systems
- Supporting site and facilities operations as needed, with key responsibilities including:
- Reception cover
- Acting Fire Warden and Facility Manager duty rotations
- Deputising for the Team Leader when required
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Essential Experience & Requirements
- Substantial business administration experience (critical for multi-faceted support at a senior level).
- Strong communication and interpersonal skills, with the ability to engage confidently across all organisational tiers.
- Proactive, self-motivated, with proven independent decision-making in non-standard situations.
- Highly organised, capable of multitasking and managing competing priorities.
- Proficiency in Microsoft Office and relevant information systems (e.g., relational databases, ERP tools).
- Ability to support team development by:
- Training others
- Facilitating and chairing meetings
- Producing accurate meeting minutes
Essential Qualifications
We embrace diversity and variety in backgrounds, prioritising experience and commitment to growth over formal qualifications. If you demonstrate competence and passion, we’d love to hear from you.
Working Arrangements
37 hours per week, 5 days onsite, based at QinetiQ’s Pendine site (South Wales).
Why Join QinetiQ?
Innovation meets courage—QinetiQ thrives on tackling complex challenges while staying at the forefront of evolution in defence and beyond. Join a dynamic, collaborative environment, where:
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- Perspectives blend disciplines like defence, AI, cyberspace, and spatial tech.
- We foster authentic, inclusive culture, valuing individual and group potential.
- Teams discover new solutions through open dialogue and diverse thinking.
Visit www.qinetiQ.com/en/careers/life-at-qinetiQ to explore our inclusive workplace and growth opportunities.
Our Benefits
QinetiQ rewards our team with holistic support, combining professional growth with personal well-being:
- Matching pension contributions with life assurance.
- Generous holiday schedule, plus extra optional days.
- Choices for health & wellbeing:
- Health Cash Plan
- Private Medical Insurance
- Dental Insurance
- Employee discount portal, offering access to:
- Accident Insurance
- Travel Insurance
- Restaurants
- Cinema tickets (discoverable through portal)
- Armed Forces support: Honouring our Armed Forces Covenant and a Gold Award in the Defence Employer Recognition Scheme.
- Volunteering programme for meaningful community initiatives.
Recruitment Process
Our process champions inclusivity—an environment where every candidate can give their best through adjustments and support where needed. For your reassurance:
- Roles may require national security vetting; existing vetted candidates can often transfer clearance.
- Some roles have inherent restrictions (e.g., eligibility for higher security clearances).
Required for this role:
- Eligibility for SC security clearance (minimum level; full guidance for applicants here).
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