Glassmoon group
Senior Administrator - Full Time
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Senior Administrator - Full Time
About Glassmoon Services
We are a close-knit, privately-owned local care company where our exceptional team is at the heart of everything we do. We're deeply committed to quality care and creating the best possible outcomes for those we support, all within a truly supportive and collaborative culture.
Glassmoon Services are proud to work with Skills for Care and The Department of Health and Social Care as an ‘Early Adopter’ of the Care Workforce Pathway. We have aligned our job roles with those of the NHS and other Health and Social Care employers. We have also created career paths, have career conversations, and promote apprenticeships for our colleagues.
About the Role
Are you a highly organised administrator with a keen eye for detail? Do you thrive in a dynamic environment where your work directly contributes to making a difference?
If so, we want to hear from you!
We're searching for a Compliance and Recruitment Senior Administrator to join our Administration Team. This is not just an admin job; it's a crucial role where you'll be instrumental in shaping an outstanding candidate experience, supporting the growth of our dedicated care professionals.
You'll ensure our onboarding process complies with all relevant CQC regulations and our internal policies, maintaining high standards every step of the way.
It is essential that you have a good working knowledge of the care sector, ideally within a compliance role.
Responsibilities
In this role, you will:
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- Manage both the ATS (Applicant Tracking System) and HRIS (Human Resources Information System), overseeing applicant management, screening, and interview scheduling while maintaining accurate digital records, assisting with data entry, and reports
- Guide individuals through the onboarding process to ensure a smooth and positive candidate experience
- Meticulously oversee all pre-employment checks, including:
- DBS checks
- References
- Right-to-work checks
- ID documentation
- Monitor and audit systems data
- Actively participate in the development and implementation of new systems
- Liaise with external systems providers like DBS, Zinc, and Indeed
- Log system-related expenditures, including Indeed recruitment costs and recruitment event days
- Prepare data for the Managing Director and organisation on a monthly and ad-hoc basis
- Update contracts in line with current employment law
- Provide former colleague references in line with company policies
- Support managers with HR-related issues
- Produce the On-Call rota
Closing date: 8th July 2026
Requirements
To be successful in this role, you will need:
- A good understanding of compliance standards and processes required for the Health & Social Care sector, with experience working in the sector within an administrative capacity
- Experience of an Applicant Tracking System (ATS)
- Experience with system implementation
- Excellent organisational skills and meticulous attention to detail
- Strong written and verbal communication skills, with a professional and friendly telephone manner
- High proficiency in the Microsoft Office Suite, including:
- Word
- Excel (with advanced skills for analytical tasks and report creation)
- MS Teams
- PowerPoint (with advanced knowledge for presentation crafting)
- Outlook
- Bonus: Knowledge of Power BI is advantageous but not essential
- Ability to manage multiple tasks, prioritise effectively, and meet deadlines
- A proactive, self-motivated, and flexible approach to work
- Ability to handle sensitive and confidential information with discretion
- A genuine interest in working in the care sector and a commitment to quality
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Benefits
Why join our team?
- Salary: £29,000 to £32,000 (dependent on experience)
- Professional growth with ongoing skill development and progression opportunities
- Supportive and collaborative culture where success is celebrated
- Flexible Pay through Stream, an app that lets you:
- Choose earning dates
- Set aside money monthly
- Access vouchers and discounts
- Track benefits entitlement
- Free Employee Assistance Programme offering confidential advice and support
- "Great Place to Work" Award Winner (2025)
- 28 days’ holiday per year (inclusive of bank holidays)
- Pension scheme
- Blue Light Card
- Cycle to Work Scheme
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