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Senior AR & AP Associate
Schellman is a Top 50 CPA firm and a leading provider of attestation and compliance services. Our professional services focus on security and privacy audits, assessments, and certifications. Schellman has become one of the largest cybersecurity assessment firms in the United States without providing any traditional accounting services. We are an accredited multi-framework ISO Certification Body for security, privacy, business continuity, and quality; a globally licensed PCI Qualified Security Assessor and a top provider to clients serving the federal DoD space as a leading FedRAMP 3PAO and the first assessment firm authorized as a CMMC C3PAO. Our specialty and expertise remain in providing best in class Cybersecurity and IT Audits and Attestations. Our culture, approach with clients, and dedication to our values has led us to consistently be a Great Places to Work certified company and rated as a Best Firms to Work For by Accounting Today and a Glassdoor Best Places to Work. We deeply appreciate our employees, as shown by our first core value – People Come First. This is demonstrated in our culture, benefits, and how we handle business. Come see what makes Schellman special!
This role is primarily responsible for Accounts Payable, Travel and Expense, and Accounts Receivable processes, while also supporting daily accounting operations and month-end close procedures. This position provides functional support to all departments within the Company and is expected to operate with a high degree of independence, taking ownership of assigned workstreams, driving process improvements, and supporting audit and project needs as they arise. This position reports to the AR, AP & Cash Manager.
This is a Remote based role, but candidate is required to be located in the US Central Time Zone or Eastern Time Zone.
Essential Functions:
- Manage the AP inbox daily; review and approve supplier invoices, ensuring proper coding, appropriate approvals routing, and accurate supplier record maintenance
- Assist with purchase card (p-card) activity and related journal entries, ensuring proper coding and policy compliance
- Assist with Travel and Expense (T&E) activity; review submissions for proper coding and adherence to policy
- Process cash entries and prepare bank reconciliations
- Process customer cash payments and accurately post to customer accounts
- Perform quality assurance activities to review the accuracy and ensure timely distribution of customer invoices
- Process customer invoices into third-party billing portals (e.g., Coupa, Ariba, etc.)
- Assist with customer cash applications
- Serve as a backup for various accounting functions as needed to ensure continuity of operations
- Respond in a timely manner to all forms of inquiries from internal and external customers or suppliers
- Resolve issues arising from actions or events involving administrative functions
- Support financial audit activities by gathering and organizing supporting documentation and liaising with auditors as needed
- Maintain, update, and improve process flow documentation and policies and procedures supporting the assigned areas
- Identify inefficiencies and drive process improvement and automation initiatives; document workflows, evaluate controls, and leverage technology to reduce manual effort and drive sustainable change
- Assist with month-end close procedures, ensuring all assigned tasks are completed accurately and on time
- Assist with other duties and special projects as assigned
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Knowledge, Skills, and Abilities:
- Understanding of best practices for accounts receivable, accounts payable, travel and expenses, U.S. GAAP, general ledger, and account reconciliations
- Judgment to plan, prioritize, and accomplish goals; ability to think ahead and be proactive
- Able to manage multiple concurrent projects; meets commitments, works independently, accepts accountability, handles change, sets personal standards, and stays focused under pressure
- Communicates effectively both verbally and in writing; creates accurate and punctual reports, delivers presentations, shares information and ideas with others, and has good listening skills
- Tackles problems and takes independent action; seeks out new responsibilities, acts on opportunities, generates new ideas, and practices self-development
- Deals with others in a straightforward and honest manner; is accountable for actions, supports Company values, and conveys both good news and bad
- Meets all team and individual deadlines and responsibilities, listens to others and values options, helps meet goals and promotes a team atmosphere
- Ability to adapt approach to the situation, work through conflicts, gain trust, and persuasively influence outcomes
- Ability to solve problems, take ownership of workstream tasks, and deliver results
- Maintains extreme confidentiality, both internally and externally, with all matters
- Seeks to understand problems thoroughly before implementing solutions; asks questions to clarify requirements when ambiguities are present; adapts to new environments and changing requirements; pivots quickly as needed
- When coached, responds to need and seeks information from other sources; shows commitment and dedication to shrink the learning curve
- Demonstrated ability to identify inefficiencies and implement process improvements and automation; able to document workflows, evaluate controls, leverage technology to reduce manual effort, and drive sustainable change across accounting operations
- Experience supporting internal and/or external audit processes; familiar with audit request management, documentation standards, and working effectively with auditors
- Flexibility to work overtime during busy periods such as month-end, quarter-end, year-end close, and during audits
- Must be able to participate in virtual meetings with audio and video capability; accommodations available upon request.
- Comfortable working with dual monitors; experience with a dual monitor setup preferred. Equipment can be provided for qualified candidates.
- Ability to travel to Tampa Headquarters and other meeting locations occasionally
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Education, Work Experience and Certifications
- Bachelor’s degree in Accounting, Finance, Business Management, or other relevant subject area, OR equivalent years of experience directly related to the duties and responsibilities specified
- 3 or more years of direct experience related to the duties and responsibilities specified
- Advanced proficiency with Microsoft Excel required
- Workday Financials experience strongly preferred
- Experience with a professional services organization a plus
- Experience with private equity backed organization a plus
- Experience with a middle market organization preferred
- Experience with third-party billing portals (e.g., Ariba, Coupa) a plus
Schellman is an equal opportunity employer (EOE) and strongly supports diversity in the workplace; therefore, providing equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law. Schellman uses E-Verify in our hiring process.
At Schellman, we strive to provide a flexible and balanced environment and therefore offer the opportunity to work remotely, unless otherwise stated in the job requirements. Connecting, collaborating and continuous education are also highly valued and therefore we require some travel annually for our Internal Service Delivery roles, which can include in-person training, team meet-ups, and strategy meetings. Service Delivery team members will also be required to travel based on business and client needs.
Schellman is the only Top 100 CPA firm to specialize in IT Audit and Cybersecurity. Not all CPA firms are created equally, and we pride ourselves on our differences, including promotions only from within, the ability to contribute and be heard, and most importantly, great work-life balance. The biggest difference? We don’t perform any remediation or consulting. Our pace is fast and therefore, we are not the best fit for everyone. As we continue to be named one of the fastest-growing CPA firms, we are adding to our teams and currently conducting interviews. If you’ve always thought of yourself as someone who sets themselves apart from the crowd, as someone who likes to be visible, have their contributions noted, moves quickly and likes the feeling of completion, you’re the exact type of candidate we’re searching for.
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