Bid Quality Lead

Around the world, SYSTRA’s specialists plan, design, integrate, test, commission, project manage, and deliver mass transit and mobility solutions that are relied on by more than 50 million people every day.

For over 60 years, the Group has been committed to helping cities and regions contribute to their development by creating, improving, and modernising their transport infrastructure—with sustainability, accessibility, and innovation at the heart of their designs. With over 10,300 colleagues globally and around 1,000 in the UK & Ireland, SYSTRA is growing significantly and seeking out talent to join their signature team to shape the future of infrastructure design.

Context

As part of SYSTRA’s bid team, you will play a key role in expanding their business while acting as a champion for bid Quality. This involves:

• Larger bids: Collaborating closely with the Bid Manager and Subject Matter Experts to craft or review responses, ensuring they meet client tender requirements and maximise evaluation scores.
• Smaller bids: Providing guidance, model responses, and ongoing support.
• Knowledge sharing: Leading training and engaging bid teams to disseminate best practices in bid writing.

Mission & Main Duties

• Collaborate with Bid Directors & Managers: Develop proposal structures and produce written responses, presentations, and collateral—all within strict deadlines.
• Quality Review & Coordination: Review and edit previously drafted content, gather evidence, and craft winning bid themes/propositions in collaboration with bid teams.
• Efficient & Persuasive Writing: Produce concise, compelling, and client-aligned content under tight deadlines.
• Bid Document Alignment: Ensure bid presentations and supporting materials are cohesive and strategically consistent with client requirements.
• Compile & Distil Information: Synthesis of insights from multiple sources into clear, comprehensive responses.
• ** Skills Development**: Support bid team members in writing and producing their own materials.
• Bid Library Asset Creation: Help develop and refine the bid library content.
• Quality Audits: Assess past bids for continuous improvement.
• Client Engagement: Engage with clients to understand both current and future needs.
• Decision Support: Review preliminary bid documents to assess go/no-go decisions based on business strategy and success probability.
• Internal Familiarity: Maintain awareness of SYSTRA’s design capabilities, operational processes, and teamlead structures.
• Cross-SYSTRA Collaboration: Foster strong relationships across the broader UK organisation to leverage collective expertise.
• Risk Mitigation: Draft key bid elements with colleagues while ensuring commercial requirements and risks are addressed and mitigated.
• Learning Culture: Champion improvements through lessons learned and collaboration with SYSTRA Group’s ‘Bid Excellence’ team.