Omexom UK
Senior Business Unit Administrator
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Job Title: Senior Business Unit Administrator
Business Unit: Substations Scotland
Purpose of the Position
The key function of this role is to provide administrative support to the business unit by managing schedules, coordinating meetings, and handling general office tasks like data entry and record-keeping. The successful candidate will be the primary point of contact for internal and external inquiries and will help with financial administration such as raising invoices and processing purchase orders.
Responsibilities & Duties
Duties
Including but not limited to the following:
- Provide general administrative support to the business unit and its leadership team.
- Act as first point of contact for internal and external queries.
- Organize and coordinate meetings.
- Manage office and business unit resources and facilities including phones & sims, and employee starter related administration.
- Communicate with customers, suppliers, and other stakeholders specific to procurement.
- Monitor and coordinate training courses, including Immersive Training, BIZTRAINER, and apprenticeships.
- Monitor and provide transport related logistics, including insurance and Fuel cards BU Continuum.
- Finance support and payroll workbook.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Responsibilities
- Fire Warden and full First Aider.
- Manual Payment requests as required.
- General Maintenance co-ordination including PAT testing and calibration.
- Credit Card expense administration for BU on Concur.
- SSE Authorisations and Tender CV’s updates.
- PPE & Tools co-ordination and monitoring.
- Annual Team building arrangements.
Governance
Interfaces and relationships with key stakeholders:
- Managers
- Employees
- Clients
- Customers
- Vendors and suppliers
- Visitors
Person Specification
Qualifications and Experience
- A minimum of five GCSEs (or equivalent) with grades A*-C to include Math and English.
- Proficiency in Microsoft Excel is essential for data analysis and reporting.
- Experience with accounting and payroll software such as Sage.
- A strong understanding of tax regulations and employment law to ensure payroll is processed correctly.
- Excellent time management and organisational skills to manage multiple tasks.
- Excellent organisational, communication and interpersonal skills.
- Be able to work under pressure, be a team player and have a high level of self-motivation.
- Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.
- The flexibility to work additional hours whenever required.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Values
In line with Omexom’s values, the jobholder must possess the following qualities:
- Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.
- Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
- Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.
- Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills