NHS Scotland
Senior Charge Nurse/Midwife Administrator Assistant
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Senior Charge Nurse/Midwife Administrator Assistant
NHS Greater Glasgow and Clyde (NHSGGC)
NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.
The Role
We are seeking a highly organised and proactive Senior Charge Nurse/Midwife (SCN/M) Admin Assistant to join our dynamic team supporting Maternity in the Princess Royal Maternity. This is a pivotal administrative role providing confidential and efficient clerical support to Senior Charge Midwives across the hospital.
As the first point of contact for SCNs, you will play a key role in managing communications, coordinating diaries, and ensuring smooth administrative operations. This is an excellent opportunity for someone with strong interpersonal skills and a passion for service improvement.
This role involves working in a fast-paced environment with frequent interruptions and requires a high level of emotional resilience. You will be expected to manage confidential data and support the SCNs in delivering high-quality care through effective administration.
Duration, Location, and Working Pattern
- Location: based in Princess Royal Maternity Hospital
- Permanent Contract
- Full-time position (37 hours per week)
- Shift pattern: Monday to Friday
Key Responsibilities
- Manage SCN diaries and coordinate meetings to ensure effective time management.
- Handle routine correspondence and direct enquiries appropriately.
- Maintain accurate filing systems and personnel records in line with GDPR.
- Input and manage staff data using systems such as eESS and SSTS.
- Prepare reports, presentations, and standard documentation.
- Liaise with internal and external stakeholders including consultants, directors, and nursing teams.
- Provide cross-cover within the department and support audits and evaluation.
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Knowledge, Training, Qualifications and/or Experience Required to do the Job
- HNC/SVQIII in Secretarial Studies/Business Administration or equivalent experience
- Proficiency in all Microsoft packages.
- Excellent written and verbal communication skills.
- Excellent organisational, communication and problem solving skills.
- Ability to work without close supervision i.e. using initiative.
- Ability to work to deadlines.
- Ability to work as part of a team.
- Ability to follow protocols for work areas and contribute to review of these protocols.
- Advanced keyboard skills.
- Excellent interpersonal skills with the ability to demonstrate all-round professional attitude especially under pressure with deadlines and conflicting interests.
What We Offer
We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.
As an NHS Scotland employee, you will be entitled to:
- A minimum of 27 days annual leave, increasing with length of service, plus public holidays.
- Membership of the NHS Pension Scheme, including life insurance benefits.
- Salary Sacrifice Car Benefit Scheme.
- Development opportunities including study bursaries, e-learning and classroom-based courses.
- Enhanced pay for working public holidays.
- NHS discounts on a wide range of goods and services.
- Confidential employee support and assistance, including counselling and psychological therapies.
Interested?
If you would like to find out more, we would love to hear from you.
For An Informal Discussion, Please Contact
Tracy Orr, Lead Midwife, On 01412013336 or email Tracey.orr@nhs.scot
Details on How to Contact the Recruitment Service and the Recruitment Process: Information for Candidates
This post may close early due to the volume of response. Please submit your application form as soon as possible. Due to the volume of applications that we receive, we will not be able to provide shortlisting feedback.
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From 1 April 2026, the Agenda for Change full-time working week will reduce from 37 hours to 36 hours. Part-time working hours will be reduced on a pro-rata basis. A corresponding increase in the hourly rate will apply, ensuring that overall pay remains unchanged.
NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.
For application portal or log-in issues, please contact the Jobtrain Support Hub in the first instance.
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