Ocorian
Senior Company Secretary
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Company Description
Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance
We help clients succeed by unlocking new value through expertise, trust, and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals, and family offices.
With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.
- Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.
- Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.
- Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.
Job Description
Purpose of the Job
To be the first point of client contact on day-to-day matters and amongst others will be responsible for legal and corporate governance issues for a dedicated clients portfolio.
Main Responsibilities
- Preparation of board packs, coordination of board and shareholder meetings
- Liaising with internal parties and also authorities, notaries, lawyers, and any other external parties
- Organizing board meetings and drafting board minutes and resolutions with support of the manager
- Attendance at client board meetings and preparation of minutes
- Provide assistance in the context of constituting new entities and liquidations
- Collecting the signatures of documents and maintaining the files of client companies in accordance with the procedures
- Following-up the day-to-day recurrent operations, client requests, and attending the periodic clients’ calls
- Using the internal tools and complying with Ocorian policies and procedures at all times
- Ensuring compliance with regulatory requirements
- Assisting the manager, providing daily support as requested
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Qualifications
- Bachelor's degree in law/business administration (at least) and/or experience as senior corporate officer/senior corporate secretary / any other training certifications in the legal field will be a strong advantage in your application.
- Fluency in English (written and oral), with any other language being considered as an advantage
- 3+ years of experience in the same field
- The ability to work under a certain level of pressure and meet deadlines
- Strong organizational and time management qualifications, attention to details, and ability to work methodically and accurately
- Flexibility, energy, and enthusiasm
- Team spirit
Knowledge, Skills & Experience
- Professional manner, demonstrating excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels
- Understanding and technical knowledge of funds’ administration
- Strong interest in financial services/working within a regulated environment
- AML knowledge will be an advantage
- Strong IT skills
- Ability to draft legal documents
- Ability to take responsibility for the completion of tasks while staying alert to potential issues that need to be disclosed to the supervisor
- Diligence and care in all aspects of the job, in particular with regard to client data and the maintenance of records
- Problem solving – being able to review the situation and determine an alternative course of action to achieve the desired goal
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Additional Information
All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:
- We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
- We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
- We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient, and effective.
- We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
- We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.
Equal Opportunities for Everyone
Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].
We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity, or disability status.
Region: UK, CI, and Ireland
Jurisdiction: Belfast
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