COUNTY OF CARLTON
Senior Deputy Treasurer
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Job Details
Job Location: Carlton - Historic Courthouse - Carlton, MN 55718
Position Type: Full Time
Education Level: High School
Salary Range: $56,316.00 - $67,022.00 Salary/year
Travel Percentage: Negligible
Job Shift: Day
Job Category: Accounting
Closes: 7/23/26
Interview Date & Location: TBD
Healthcare Benefits:
- Family Health Insurance - Monthly Premium of $350.58
- Single Health Insurance - Paid in Full by Employer
- HEALTH INSURANCE DEDUCTIBLES COVERED IN FULL WITH A VEBA ACCOUNT FUNDED BY EMPLOYER
BASIC FUNCTIONS:
The Senior Deputy Treasurer performs technical financial, property tax, and revenue administration work involving the collection, posting, reconciliation, and maintenance of county funds and tax records. Duties include managing daily cashiering operations, maintaining accurate property tax data, processing adjustments, and ensuring compliance with statutory and departmental requirements. The role provides detailed public service and technical information, prepares and certifies official documents, supports escrow and tax forfeiture processes, and maintains comprehensive electronic and paper records. Work requires strong accuracy, analytical skills, and effective communication with the public, county departments, and external entities.
ESSENTIAL FUNCTIONS:
Cash Management and Daily Financial Operations
- Perform cashiering functions, accept and record payments, compile daily receipts, balance cash drawers, and prepare deposits in accordance with county procedures.
- Reconcile daily cash transactions, verify supporting accounts, ledgers, and reports, and investigate and resolve discrepancies.
- Conduct periodic internal cash audits and cash counts for county offices to ensure compliance with cash handling policies and internal controls.
Property Tax Administration and System Maintenance
- Edit, update, and maintain property tax data, including ownership, parcel information, descriptions, and account histories within the tax system.
- Prepare, process, and document property tax adjustments and overpayments, including updating system records, generating vouchers, creating supporting documents, and maintaining required files.
- Balance and reconcile property tax collections, ensuring accuracy of posted receipts, payment applications, adjustments, and related financial data.
Revenue Collection, Posting, and Reconciliation
- Collect, post, balance, and reconcile county revenues across all departments, ensuring accuracy and proper account classification.
- Verify that all departmental receipts are submitted, recorded, and supported by appropriate documentation, and prepare reconciliation reports.
- Research and correct account discrepancies by identifying errors, tracing entries to their source, obtaining correct information, and processing system corrections.
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Public Service, Research, and Information Provision
- Respond to inquiries from the public, county staff, and outside organizations regarding property taxes, records, payments, delinquencies, and departmental processes.
- Provide certifications, reports, parcel information, and other requested documentation, ensuring accuracy, completeness, and adherence to legal standards.
- Serve as liaison to the public, businesses, abstract companies, and government entities, exchanging detailed and technical information to maintain effective working relationships.
Document Processing, Tax Certification, and Compliance
- Calculate, collect, post, and reconcile mortgage and deed taxes in accordance with state statutes and county policy; review, verify, and certify documents.
- Research manufactured home tax histories; prepare tax paid certifications; calculate and collect taxes and associated fees as applicable.
- Research, prepare, and process supplementary documents, certifications, reports, and required supporting materials related to departmental responsibilities.
Property Tax Programs, Escrow Management, and Specialized Processing
- Manage confession of judgment payment plans, including calculating payment schedules, monitoring compliance, and preparing and filing required court documents.
- Prepare and transmit mass electronic escrow payment files to escrow companies; upload, process, post, verify, and reconcile electronic payments.
- Maintain ongoing communication with escrow companies; update escrow information in the tax system; research discrepancies; and prepare escrow-related reports.
Tax Forfeiture, Land Sales, and Property File Research
- Assist with preparation, documentation, and processing of tax forfeited land sales, ensuring compliance with statutory requirements and procedural guidelines.
- Process state deeds, repurchases, mineral leases, and tax forfeited applications, including creating contracts, issuing annual invoices, monitoring statuses, and maintaining related files.
- Perform detailed tax file searches for the public, staff, and external entities (e.g., attorneys, abstract companies, financial institutions) for leases, forfeiture lists, land sales, and related records.
Records Management and Technology/Data Support
- Maintain electronic and paper files in compliance with records retention statutes, guidelines, and departmental procedures, ensuring accuracy and accessibility.
- Update and maintain departmental web pages, including daily parcel information, payment status updates, and other public facing data on web applications.
- Support departmental information management through accurate data entry, routine updates, document preparation, and system documentation.
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Qualifications
Minimum Qualifications:
- Education and Experience: High school diploma or equivalent plus two (2) or more years of post-secondary education in accounting or related field. Associate’s degree in accounting preferred. Three (3) years of full-time accounting/clerical/cashier work experience with demonstrated heavy public contact; governmental accounting experience preferred. Or an equivalent combination of education and experience sufficient to perform the essential functions of the job.
- Training Required: None.
- Certificates/Licenses Required: Must be bondable and insurable due to cash-handling. Must possess and maintain a valid driver’s license and proof of personal vehicle insurance.
- Knowledge, Skills and Abilities Required:
- Knowledge of general office operation and organization procedures.
- Knowledge of cashier and cash management practices.
- Knowledge of terminology and concepts unique to the assigned department.
- Knowledge of accounting practices to manage accounts.
- Skills in customer service to deal with the public, resolve issues, effectively manage difficult customers, and explain laws and departmental operations and rules.
- Skills with various software programs including Microsoft Office Suite, including strong Excel skills and typing skills.
- Skills in oral and written communication.
- Ability to operate and troubleshoot office machines, including computerized equipment.
- Ability to communicate effectively, courteously and professionally with others in person and over the telephone.
- Ability to develop and maintain effective working relationships with supervisors, county staff, and the public.
- Ability to make mathematical calculations, computations and tabulations accurately to process documents.
- Ability to organize and prioritize work, pay attention to detail and meet deadlines.
- Ability to maintain confidential information in accordance with legal standards and county regulations.
- Ability to compile materials and prepare factual, clear, and concise reports, utilizing the appropriate software.
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