Vita Recruitment Limited
Senior Document Controller
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Senior Document Controller / Document Control Lead
Location: Loughton Job Type: Full-time, Permanent Salary: Competitive, depending on experience
Are you an experienced Document Control Lead or Senior Document Controller looking for your next challenge?
We are recruiting for a highly organised and proactive professional to lead the document control function across multiple high-profile MEP construction projects. This is an exciting opportunity to join a growing business, where you will play a key role in ensuring projects are delivered efficiently through effective document management, strong leadership, and continuous process improvement.
This role is ideally suited to someone who thrives in a fast-paced, deadline-driven construction environment. You will be confident in managing multiple priorities, solving problems as they arise, and working collaboratively with project teams to keep information flowing and projects on track.
The Role
Reporting to the Business Strategy Manager, you will take ownership of document control processes across multiple projects while leading and developing a team of Document Controllers and project support staff.
Working closely with project managers, design teams, engineers, commercial teams, subcontractors, and site teams, you will ensure technical documentation is managed accurately and efficiently throughout the project lifecycle.
Key Responsibilities
- Lead and manage the document control and project administration function across multiple construction projects.
- Line manage, mentor, and develop a team of Document Controllers and project support staff.
- Plan workloads, allocate resources, and ensure the team effectively supports project delivery.
- Conduct one-to-one meetings, probation reviews, appraisals, and performance reviews.
- Support recruitment, onboarding, and ongoing development of team members.
- Establish and maintain document control procedures, standards, and best practices.
- Manage project documentation throughout the full project lifecycle.
- Control drawing registers, RFIs, technical submissions, transmittals, and project correspondence.
- Ensure drawings and documentation are issued, filed, and archived accurately and in line with company procedures.
- Monitor drawing revisions to ensure project teams work from the latest approved information.
- Coordinate with design teams, engineers, subcontractors, and site teams for timely distribution of project information.
- Support the preparation of O&M manuals and project handover documentation.
- Produce document control reports, KPIs, and management dashboards.
- Identify opportunities for process improvement, drive consistency, and implement best practice across the business.
- Act as the key point of contact for document control queries, troubleshooting issues, and providing practical solutions to keep projects moving.
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About You
You will have previous experience within the construction industry, ideally working on MEP or building services projects, and be confident in managing both project documentation and people.
You will thrive in a busy, fast-moving environment where priorities change quickly and deadlines are critical. You are highly organised, able to manage your time effectively, and maintain calm under pressure while delivering exceptional attention to detail.
Essential Requirements
- Previous experience as a Document Control Lead, Senior Document Controller, or similar leadership role.
- Experience within an MEP, building services, or construction environment.
- Strong knowledge of technical drawings, specifications, RFIs, technical submittals, and construction workflows.
- Previous experience leading, supervising, and developing Document Controllers or project administration teams.
- Excellent time management skills with the ability to prioritise multiple projects and competing deadlines.
- Strong problem-solving and troubleshooting abilities.
- Experience using document management systems such as Aconex, Asite, Viewpoint, Procore, or SharePoint.
- Excellent communication and stakeholder management skills.
- High levels of organisation, accuracy, and attention to detail.
- A collaborative approach with the confidence to work independently and make informed decisions.
- A passion for continuous improvement and delivering high standards.
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Desirable Qualities
- Qualification in Business Administration, Information Management, Construction Management, or a related discipline.
- Knowledge of ISO 9001 and document management best practice.
- Relevant document control or information management qualifications.
What’s on Offer?
- Competitive salary
- Opportunity to lead and shape a growing document control function.
- Work on complex, high-profile MEP construction projects
- Genuine career progression opportunities
- Ongoing training and professional development
- A supportive, collaborative, and forward-thinking working environment
Are you ready to take your career to the next level? If you are an experienced Document Control professional looking to take ownership in a fast-paced environment and make an impact, we would love to hear from you.
Apply today.
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