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Senior Executive Assistant
The Senior Executive Assistant provides critical support to a C16 level manager and an entire department by managing correspondence, calendars, appointments, conferences, and travel arrangements. This role ensures seamless operations, compliance, and strategic administrative execution.
Key Responsibilities
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Direct Executive & Departmental Support
- Act as the primary administrative liaison for a senior manager and broader departmental needs
- Manage all aspects of calendar coordination, appointments, meetings, and conference calls at an executive level
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Documentation & Preparation
- Prepare, review, and edit materials/correspondence for meetings and leadership discussions
- Create or modify presentations, spreadsheets, and reports as required
- Develops executive travel schedules and agendas, ensuring logistical efficiency
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Financial & Procurement Responsibilities
- Process expense reports through the corporate Travel and Entertainment system
- Coordinate procurement activities, order supplies, and manage invoices via the Procure-to-Pay system
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Client & Operational Support
- Handle Virtual Requests (follow-up, requests for external stakeholders)
- Collaborate on special projects or ad-hoc reporting tasks
- Guide and mentor junior/administrative staff as necessary
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Regulatory Compliance & Risk Assessment
- Uphold Citigroup’s ethical framework by monitoring compliance with laws, policies, and internal controls
- Escalate risks, ensure transparency, and safeguard firm assets, clients, and reputation
Requirements
Experience & Skills
- Proven track record in office administration, preferably within:
- A large, complex financial services institution (or related high-stakes industry)
- Technical Proficiency:
- Expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Familiarity with enterprise scheduling, T&E, and P2P systems
- Soft Skills:
- Exceptional written/verbal communication (clear, concise, and professional)
- Quick learner with aptitude for adopting new tools/processes
- Attention to detail, self-motivation, and ability to prioritise under pressure
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Education
- Bachelor’s degree (or equivalent professional experience)
Compensation & Structure
- Job Family Group: Business Strategy, Management & Administration
- Job Family: Administrative Support
- Employment Type: Full-time
Commitment to Equity
Citi is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Reasonable accommodations are available upon request for candidates with disabilities.
For more details, see: 🔗 Citi EEO Policy 🔗 Accessibility Information
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