Moorfields Eye Hospital, London, Fellowship
Senior Governance Administrator
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Senior Governance Administrator
YOU MAKE US MORE
Join Moorfields Eye Hospital NHS Foundation Trust
At Moorfields, people’s sight matters—and so do the people who make it possible.
For over 200 years, Moorfields has been at the forefront of ophthalmic care, research, and education. With more than 2,300 dedicated team members and over 700,000 patients seen annually across our City Road site and 22 networked sites, we are proud to be a global centre of excellence.
We're also a vibrant community where kindness, equity and excellence shape every aspect of our work. Whether it’s pioneering research through our partnership with UCL Institute of Ophthalmology and Moorfields Biomedical Research Centre or training the next generation of global eye care leaders, we’re united by one mission—delivering world-class eye health, sustainably and at scale.
And we’re just getting started.
From 2027, we’ll move to our brand-new Oriel site in St Pancras, Camden—a state-of-the-art centre that will unite eye care, research, and education under one roof. This groundbreaking facility, developed in partnership with UCL Institute of Ophthalmology and Moorfields Eye Charity, will enable transformative innovation and collaboration like never before.
Could you be part of this future? Make us more.
Job Overview
The senior governance administrator will play a key role within the corporate governance team, supporting the effective operation of the trust’s governance framework. Reporting to the deputy company secretary, the postholder will provide high-quality administrative and committee secretariat support, with a particular focus on the Membership Council and its committees.
This is a fast-paced and highly visible role requiring strong organisational skills, attention to detail, and the ability to work with senior stakeholders including board members, governors and executive leaders. The successful candidate will help ensure governance processes are well-coordinated, compliant, transparent and effective.
This is an excellent opportunity for someone who is proactive, organised and committed to high standards of governance to contribute to the smooth running of statutory and non-statutory processes in a complex NHS organisation.
Main duties of the job
The senior governance administrator will provide high-quality administrative and secretariat support to corporate governance functions, ensuring meetings and processes are organised, accurate and compliant.
Key duties include coordinating governance meetings such as the Membership Council and committees, including scheduling, agenda planning, organising logistics, and collating and distributing papers. The postholder will attend meetings, produce clear and timely minutes, and maintain action logs to track decisions and follow-up actions.
The role will work closely with senior governance colleagues and committee chairs to support forward planning, governance calendars and reporting, including preparing committee reports to the Board.
The postholder will support governors and the Membership Council by acting as a main point of contact, maintain records, support induction and development, and assist with meetings, events and elections.
Responsibilities will also include maintaining governance records and registers, managing correspondence, supporting publication of information, and ensuring compliance with governance frameworks. The role will contribute to audits, reviews and assurance processes, and provide wider administrative support to the governance team.
Strong organisational skills, attention to detail, effective communication and the ability to manage competing priorities and sensitive information are essential.
Working for our organisation
What’s in it for You?
At Moorfields, we invest in you—your growth, your wellbeing, your future.
You’ll Join a Flexible, Supportive Organisation Offering
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Competitive salary (including high-cost area supplement) Membership of the NHS Pension Scheme 24/7 independent counselling support Career-long learning and development opportunities Excellent transport connections Access to NHS and Blue Light discount schemes Free Pilates classes Full support and training to develop your skills
And so much more! To see the full range of benefits we offer please view our Moorfields benefits leaflet.
Detailed Job Description And Main Responsibilities
The senior governance administrator will provide high-quality administrative and secretariat support to the corporate governance team, ensuring governance processes are well organised, compliant with statutory requirements, and aligned with best practice. The role primarily supports the Membership Council and associated committees while also contributing to wider corporate governance activity.
Governance and Committee Secretariat Support
Provide full administrative and secretariat support to the Membership Council, Trust Executive Committee and related committees and groups Schedule meetings, coordinate attendance, arrange venues (in-person and virtual), and manage logistics Support agenda development in collaboration with the company secretary, senior governance colleagues and committee chairs Collate, quality check and distribute meeting papers in line with agreed timetables, ensuring version control and correct templates Act as secretary to designated meetings, producing clear, accurate and timely minutes that capture discussions, decisions and actions Maintain action logs and follow-up trackers, ensuring actions are progressed and escalated where required Contribute to the development and maintenance of governance calendars and forward plans Prepare and submit committee reports to the Board in a timely manner
Council of Governors and Membership Support
Act as a first point of contact for governors on administrative and procedural matters Support governor induction, training and development processes, including maintaining attendance and training records Assist with planning and delivery of the annual members’ meeting and other governor-related events Support the coordination of governor elections, appointments and reappointments, liaising with external providers where required Maintain accurate and confidential records relating to governors, including declarations of interest and terms of office
Records, Registers and Information Management
Maintain accurate records of meetings, decisions, memberships and actions Support upkeep of governance registers (e.g. interests, gifts and hospitality) under direction of senior colleagues Manage governance inboxes and correspondence, prioritising and responding appropriately Support publication of governance information on internal systems and the trust website, ensuring accuracy and accessibility
Compliance and Governance Assurance
Support compliance with the trust’s constitution, standing orders, standing financial instructions and committee terms of reference Assist with annual reviews of governance documentation Provide support for audits, inspections and regulatory submissions, including evidence gathering and action tracking Ensure governance processes and meetings support equality, diversity and inclusion, including accessibility requirements
General Duties
Provide administrative support to the wider corporate governance team, including diary management, document control and data entry Handle sensitive and confidential information with discretion Communicate complex or sensitive information as required to stakeholders Support evening or occasional out-of-hours meetings, including public meetings Contribute to development of local processes and procedures Undertake additional duties commensurate with the role as required
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Key Working Relationships
Internal
company secretary and corporate governance team Chair, non-executive directors and executive directors Membership Council members Committee chairs and committee members Executive assistants and senior managers Communications and membership teams
External
External election providers and system suppliers Regulators, auditors and partner organisations Members of the public engaging with governor meetings and events
Person specification
Education/Qualifications
Essential criteria
Educated to degree level or equivalent relevant experience.
Experience
Essential criteria
Significant experience of providing senior-level administrative or governance support in a complex organisation. Significant experience of providing senior-level administrative or governance support in a complex organisation.
Desirable criteria
Experience of supporting boards, committees or membership councils.
Knowledge
Essential criteria
Expertise within administration, underpinned by practical experience and knowledge of the full range of administrative and organisational policies and procedures, acquired through training and relevant experience to degree level or equivalent.
Desirable criteria
Regulatory compliance awareness and knowledge of NHS foundation trust governance arrangements or membership organisations.
Due to the nature of this position, employment is subject to proof of eligibility to work in the UK, completion of a satisfactory DBS disclosure and two references. We do not offer visa sponsorship for roles unless clearly stated in our adverts, so please consider this before applying.
Our commitment to equality, diversity and inclusion is at the heart of our organisational culture. As part of our pledge to take positive action in recruitment we encourage applications from under-represented candidates including BAME (Black, Asian, and Minority Ethnic) and Disabled candidates as we work towards a representative workforce that is able to provide the quality, the dignity and respect and to deliver above and beyond.
Moorfields is a flexible working friendly organisation, and we are committed to helping our employees achieve a work-life balance that is beneficial for health and wellbeing, motivation levels and job satisfaction. Every employee of the Trust has the right to request to work flexibly. Please speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.
If we receive sufficient applications, we will close this ad prior to the closing date. You are advised not to delay submitting your completed application.
If you would like to discuss any reasonable adjustments before applying or would like an accessible version of any recruitment documents, please contact the recruitment team at moorfields.recruitment@nhs.net.
https://www.moorfields.nhs.uk/work-for-us
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Documents to download
B6 JD and PS (PDF, 274.3KB) MEH Staff Benefits (PDF, 919.1KB) MEH Privacy Notice (PDF, 138.0KB)
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Further details / informal visits contact
Name Jennie Phillips Job title Deputy company secretary Email address jennie.phillips1@nhs.net
If you have problems applying, contact
Address Any
Telephone emma.blake10@nhs.net
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