Senior Legal Secretary

Senior Legal Secretary

Permanent | Full-time

An excellent opportunity to join my client, a leading international law firm, as a Senior Legal Secretary supporting their high-performing Private Equity team in London.

Fluency in French and English (spoken, written and reading) is essential for this role.

This is a key role within a fast-paced and collaborative environment, providing high-level secretarial and administrative support to partners, counsel, associates and trainees, while working closely with wider business services teams to ensure seamless day-to-day operations.

Responsibilities

You will be responsible for providing proactive, high-quality support including:

• Managing complex diaries, prioritising meetings and resolving scheduling conflicts
• Drafting, formatting, amending and proofreading documents, presentations and correspondence
• Managing fee earner inboxes and ensuring timely actioning and filing of client and matter-related emails
• Supporting the billing process in partnership with the Finance team
• Opening new clients and matters, including conflict checks and engagement letters
• Arranging complex international travel and preparing detailed itineraries
• Maintaining and updating contact databases and CRM systems
• Managing electronic and hard copy filing systems to ensure accuracy and completeness
• Inputting time recording where required
• Handling calls and voicemail professionally, ensuring messages are actioned appropriately
• Processing expenses accurately in line with client and office requirements
• Coordinating document production, including scanning, binding and closing binders
• Supporting business development activity, including internal reporting and updates
• Building strong relationships with fee earners, clients and internal stakeholders
• Working collaboratively across teams and contributing to a positive team culture