Emota
Senior Meetings and Events Project Manager (fixed-term 12 month maternity leave contract)
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Senior Meetings and Events Project Manager (fixed-term 12 month maternity leave contract)
Senior Meetings and Events Project Manager (Fixed-Term 12 Month Maternity Leave Contract)
Brand: Emota
Location: Ashby-de-la-Zouch or Manchester (full-time, working a minimum of 2 days a week from your nearest office)
Reporting To: Project Director
Direct Reports: Project Co-ordinators and Senior Project Co-ordinators
About the Role
As an experienced Senior Project Manager specialising in Meetings and Events, you will play a pivotal role in the planning of global projects for our renowned clients.
Using your project management skills, you will ensure all logistical elements and associated budgets are achieved while mentoring Project Co-ordinators. This role, which includes national and international travel, involves client, partner, supplier, team, and financial management across all stages of delivery — pre-event, on-site, and post-event.
We offer a comprehensive benefits package, including:
- Volunteer days
- Enhanced annual leave (with option to buy/sell)
- Company pension
- Life and health insurance
- And many other benefits
Responsibilities
Project Management
- Lead projects from client, internal team, and external partner perspectives
- Oversee small to medium-sized projects across multiple Emota/XD service lines, as the primary client contact to ensure seamless delivery
- Maintain the highest standards of event planning and delivery by leading Project Executives
- Manage the development of event apps and content
- Conduct post-event metric reporting
- Coordinate hotels, venues, and related logistics
- Align client requirements with third-party suppliers, fostering strong relationships
- Manage communications, including weekly status reports for all internal and external stakeholders
- Travel on-site for site inspections, planning meetings, and event delivery
- Oversee events both nationally and internationally
- Ensure adherence to regulatory and client-defined compliance guidelines
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Client Liaison and Development
- Conduct meetings and communicate with clients to develop strong relationships
- Identify new business opportunities and leads for business development, sharing insights with the Client Engagement Director
- Assist in presenting event proposals to clients
- Plan, attend, and execute client planning meetings (both face-to-face and virtual)
- Prepare supportive meeting planning materials for client sessions
- Keep clients updated on all meeting planning arrangements
- Lead client debriefs post-event
- Serve as a subject matter expert for client accounts, guiding colleagues
Budget Management
- Lead end-to-end event budget management within company financial tools
- Develop and maintain budgets throughout each event’s lifecycle
- Approve all client invoices before dispatch
- Monitor financial tracking and conduct regular cash flow "health checks"
- Manage scope changes, identifying and charging clients for out-of-scope activities
- Identify cost avoidance and savings measures
- Ensure compliance with client and company invoicing/financial processes
- Log time spent on projects accordingly
Staff Development and Management
- Collaborate with the Project Director to prioritise staff and resources for goals and deadlines
- Assess and support recruitment of Project Managers/Project Executives, providing mentoring input
- Conduct scheduled 1:1s with direct reports to ensure their support and alignment with client deliverables
General Responsibilities
- Act as an ambassador for the agency
- Participate in team meetings and contribute effectively
- Collaborate with other departments to align with client goals and SLAs
- Uphold and promote the company’s mission, vision, and values
- Comply with all company and client policies, including Health & Safety, privacy, and security
- Demonstrate expertise in ABPI and PhRMA guidelines when working with healthcare clients
- Adhere to client and company data privacy/security protocols
- Apply broad knowledge of service range offerings
- Maintain awareness of environmental sustainability across all role aspects
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Requirements
Essential
- 5+ years of experience managing and delivering meetings and events in a corporate setting (international experience preferred)
- Proficiency in managing event budgets from creation to reconciliation
- Skills in project management, resource allocation, and team leadership
- Customer-centric approach to event delivery
- Experience leading teams to success
- Proficiency in:
- Event management software
- Project management tools
- Microsoft 365 suite (including Excel for complex spreadsheets)
- Ability to travel nationally and internationally while managing busy event schedules on-site
- Willingness to live within commutable driving distance to either the Ashby-de-la-Zouch or Manchester office, attending minimum 2 days per week
###Preferred
- Experience with Pharmaceutical/Healthcare clients
About Us
Emota is an award-winning global events agency, renowned for creating and delivering engaging, impactful experiences.
As part of the Inizio Engage XD group, we offer unusually shaped communications solutions, weaving together:
- Employee engagement
- Learning and training
- Scientific engagement
- Capability building
All underpinned by applied behavioural science. We deliver live and virtual experiences, film, digital, and immersive content to engage internal and external audiences.
Note: If prior experience doesn’t perfectly align with all requirements, please apply anyway! We value diversity, inclusivity, and authenticity and may see you as an ideal candidate for this or other roles.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills