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Senior Patent Paralegal
Senior Patent Paralegal – Novagraaf (Questel Group)
Novograaf is an international IP consultancy firm and part of the Questel group. As patent, trademark, design and domain name specialists, we assist clients with all their IP strategy, legal and management needs. Our expertise ranges from advising on inventions, new brands, innovative products, and managing IP portfolios globally. We specialise in international patent protection, trademark enforcement, design registration, and domain name management, including identifying abuse and handling infringement cases.
With 130+ years of experience, we combine traditional IP expertise with innovative solutions. Our mission is to deliver bespoke IP protection, management, enforcement, and commercialisation services worldwide.
⭐ Your next adventure awaits here ⭐
About the Role
We are seeking a Senior Patent Paralegal to join our team. This position can be:
- Fully remote within the UK
- Hybrid/office-based in Norwich or London
- Permanent (full-time or part-time at 80%)
The candidate will work closely with our patent attorneys and paralegal team, supporting high-level duties across the entire patent lifecycle.
Key Responsibilities
Filing to Grant Support
- Monitor mailboxes and incoming correspondence, updating the records system for deadlines.
- Track critical fee-earner deadlines and formalities milestones.
- Prepare and file official patent forms via Online Filing 2.0, One IPO, and ePCT portals.
- Handle European Patent (EP) grant formalities, including obtaining translations and filing responses.
- Prepare validation estimates and coordinate with validation teams to file Unitary Patents and validations.
- Obtain signed Powers of Attorney (POAs) as required.
- Communicate with clients, draft template letters, send reminders, and manage invoicing.
- Liaise with foreign associates and coordinate international workflows.
- Compile patent portfolio schedules on request.
- Assist with design and utility model formalities where applicable.
- Process refunds and resolve accounts-related queries.
- Liaise with finance teams to approve invoices.
- Update process documentation and address ad-hoc requests.
- Handle telephone enquiries and forward messages appropriately.
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Essential Requirements
✔ Extensive patent paralegal experience (strongly preferred) ✔ Chartered Institute of Patent Attorneys (CIPA) qualification (essential) ✔ Proven ability in:
- Highly proficient organisation and deadline management
- Precise attention to detail in document preparation
- Clear written and verbal communication
- Proactive approach to problem-solving
- Ambitious mindset with career progression goals
- Flexibility to adapt to evolving workloads
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Novagraaf Core Competencies (Foundational Level Expected)
- Customer-connectedness: Delivering exceptional client service.
- Results-oriented: Driving efficiency and accuracy.
- Business/commercial awareness: Understanding IP’s role in strategy.
- Flexibility and resilience: Adapting to dynamic demand.
Why Join Novograaf?
Benefits & Opportunities
✔ Permanent contract (full-time or 80% part-time). ✔ Core role within a prestigious European law firm, contributing meaningfully to IP protection and strategy. ✔ Inclusive culture with continuous learning and career advancement. ✔ Flexible work options:
- Hybrid set-up in Norwich or London
- Fully remote within the UK ✔ Global team: Offices in EMEA, USA, and APAC, fostering diverse collaboration. ✔ Variety of tasks to develop skills across patent, design, and portfolio management.
Questel’s Values & Commitment
Guided by entrepreneurship, respect, and integrity, Questel advocates:
- Social responsibility
- Inclusivity and equity—promoting a workplace where everyone thrives.
- Equal opportunity employment: We assess all qualified candidates without bias for factors like race, religion, disability, or protected characteristics.
Apply now for a rewarding career in IP, blending expertise, innovation, and impact.
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