Role Overview

The post holder will be responsible for the day-to-day purchasing operations within the Pharmacy Procurement team. They will possess the knowledge and experience required to work independently, while contributing effectively as part of the wider procurement team.

Key Responsibilities

• Ordering essential medicines and supplies to prevent shortages
• Maintaining accurate “to-follow” lists for out-of-stock items
• Organising workloads to ensure efficient service delivery
• Acting as a super user for pharmacy robotic systems
• Troubleshooting errors
• Supporting the training of colleagues
• Proactively following up on overdue orders to ensure timely supply and maintain appropriate stock levels across the service

Responsibilities

• Oversee and support the entire ordering process by ensuring that orders are raised, authorised and sent to appropriate companies.
• Ensure orders for specialised products are signed by the appropriate person prior to sending to the supplier.
• In response to urgent requests carry out the timely ordering of pharmaceuticals by communicating with companies and other NHS hospitals as appropriate.
• Negotiate with companies in relation to delivery charges surrounding urgent orders. Liaise with pharmacy and other hospital staff with reference to delivery of these goods.
• Accurately process stock file maintenance in conjunction with the principal pharmacy technician stores/purchasing/community to ensure that accurate information is displayed.
• Be responsible for the creating of new lines and suppliers onto the pharmacy system, supported by Specialist Pharmacy Technician – Procurement.
• On a regular basis examine all overdue items. By looking at stock levels and ordering profiles decide which items require further investigation and then chase these outstanding orders with wholesalers and suppliers. Discuss with suppliers expected delivery dates and any alternative arrangements. Communicate any out-of-stock products to pharmacy team when required.