VISUALHOUSE
Senior Project Coordinator - London
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VISUALHOUSE
VISUALHOUSE is an international creative agency building compelling brand stories for architecture, design, and the built environment. We work with leading architects, developers, and designers on landmark projects worldwide.
Every project is different, and we bring the same curiosity and craft to each one. Our multidisciplinary teams span 3D visualisation, still imagery, film and animation, branding, and interactive — disciplines that come together to shape a single, coherent creative vision for our clients. We have studios in London and New York.
Aureum & Partners
We work alongside our sister brand "Aureum & Partners", a global creative consultancy shaping some of the world's most desired destinations, experiences, and lifestyles, across luxury real estate, hospitality, and destination branding.
Your Role
We're looking for a Senior Project Coordinator to join our London studio and keep our creative work moving. You'll be the operational centre of the team: building schedules, writing briefs, protecting scope, and coordinating work between designers and clients. You'll be a confident day-to-day point of contact for clients. This is a hands-on role with ownership and a clear route to Project Manager.
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What You'll Own
Projects & Delivery
- Run projects from kickoff to delivery across branding, digital, and property marketing
- Build and maintain daily, weekly, and full-project schedules
- Write clear, creative briefs that align vision, strategy, and execution
- Keep files, documentation, and deliverables organised
- Make sure the team has what it needs before work starts
Working with Clients
- Be a reliable day-to-day contact on your accounts, alongside the Design team
- Capture notes, define next steps, and maintain clear, proactive communication
- Handle feedback, scope changes, and shifting priorities calmly
Budgets & Resourcing
- Track projects against timeline, budget, and scope
- Assist in scoping new work, e.g. aligning budget, team, and timeline from the outset
- Contribute to proposals, pitches, and RFPs with operational insight
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What You’ll Bring
- 2-4 years of experience in a creative agency, real estate, architecture, or property-led environment
- A track record of running multiple projects
- Highly organised and comfortable owning outcomes rather than waiting to be told
- Strong written and verbal communication; confident with clients, teams, and senior stakeholders
- A real interest in design, branding, architecture, and the built environment
- Experience in project management tools
- Proficiency with Google Workspace (Sheets, Docs, Slides, etc.)
- Working knowledge of budgets, scopes of work, and schedules
What We Offer
- Competitive salary
- Generous holiday allowance
- Birthday off
- Regular team outings and studio socials
- Monthly wellness budget to support physical and mental wellbeing
- Ongoing training, development, and progression opportunities
- A collaborative, creative studio environment with international exposure
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