IFS
Senior Project Management Office Specialist
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Senior Project Management Office Specialist
Senior Project Management Office Specialist
About IFS
IFS is a billion-dollar revenue company with 6,000+ employees across all continents, delivering award-winning enterprise software solutions through embedded digital innovation and a single cloud-based platform. We empower businesses to excel at the Moment of Service™.
At IFS, we’re flexible, innovative, and mission-driven, focused on making a global impact and fostering greater societal change. We tackle some of the world’s most pressing challenges through agility, collaboration, and trust—honouring diverse perspectives since we operate with a global team serving people worldwide.
By joining Team Purple, you’ll be part of a diverse, winning environment committed to sustainability and positive outcomes. We thrive on innovation and welcome #MakeYourMoment thinkers who want to ‘make a difference’.
If you excel in driving change and want to make an impact, join us!
Job Description
The Senior Project Management Office Specialist will underpin IT-PMO & Delivery by setting and sustaining governance standards, controls, and reporting. This role serves as a trusted cross-delivery coordination hub.
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Key Responsibilities
Governance & Standards
- Maintain and continuously improve the PMO framework, methodologies, templates, and ways of working.
- Embed consistent project lifecycle controls (stage gates, approvals, baselines) across the portfolio.
- Champion adherence to delivery standards, coaching teams on best practices.
Portfolio Reporting & Insight
- Produce accurate portfolio dashboards and status reporting.
- Consolidate project-level data into portfolio-level insights, flagging trends, delays, and dependencies.
Planning & Financial Control
- Support project planning, milestone tracking, and resource/capacity management.
- Monitor budgets, forecasts, and actuals, flagging variances.
- Align the portfolio roadmap to strategic priorities.
Risk, Issue & Dependency Management
- Maintain portfolio-level RAID logs and escalate risks/issues.
- Track cross-project dependencies and coordinate resolutions with delivery leads.
Assurance & Continuous Improvement
- Conduct project health checks and quality reviews.
- Drive process improvements, elevating PMO maturity.
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Requirements
Essential
- 5+ years’ experience in PMO or project controls, ideally in a tech/delivery environment.
- Strong working knowledge of project governance, lifecycle methodologies.
- Advanced reporting/data-handling skills (e.g., SQL, Excel Power tools).
- Proven stakeholder management at senior leadership level.
- Exceptional organisational skills, meticulous attention to detail, and ability to juggle competing priorities.
Qualifications
(Not explicitly listed, but implied by experience requirements)
Key Competencies
- Governance & process discipline
- Analytical thinker with diligent attention to detail
- Clear, audience-appropriated communication
- Proactive risk identification
- Collaboration across teams
- Continuous improvement mindset
Desirable
- Experience with portfolio/PPM and Jira-based tooling.
- Financial tracking and portfolio-scale resource management knowledge.
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