Senior Team Administrator

Location: Central London

Contract Type: Full-time, Permanent

Salary: £35,000

About the Organisation

A forward-thinking professional services firm is seeking an experienced and proactive Senior Team Administrator to provide high-level operational and administrative support to its growing team. This is an opportunity to join a collaborative workplace that values efficiency, quality, continuous improvement, and strong working relationships.

What's on Offer

• Generous annual leave package (27 days plus bank holidays)
• Discretionary bonus scheme
• Pension contributions
• A range of additional incentives designed to support employee wellbeing

Key Duties

• Provide high-level administrative and operational support to senior managers and the wider team.
• Manage complex diaries, scheduling meetings, coordinating travel arrangements, and resolving scheduling conflicts.
• Produce, format, proofread, and quality-check reports, presentations, proposals, and confidential documentation to a high professional standard.
• Coordinate internal and external meetings, including preparing agendas, circulating papers, taking minutes, and tracking actions through to completion.
• Act as a key point of contact for internal and external stakeholders, ensuring professional and timely communication.
• Prepare, maintain, and manage confidential files, records, and documentation using internal systems while ensuring compliance with company procedures.
• Produce regular management reports, monitor team administration activities, and assist with reporting on key operational metrics.
• Support the planning, coordination, and delivery of departmental projects and business initiatives.
• Identify opportunities to improve administrative processes, implementing efficiencies and promoting best practice across the team.
• Assist with onboarding new employees, coordinating inductions, equipment, system access, and training schedules.
• Provide guidance and day-to-day support to junior administrators where required, helping maintain consistent administrative standards across the team.
• Coordinate office operations, including facilities requests, meeting room management, supplier liaison, and office resource planning.
• Support Finance with invoice processing, expense administration, purchase orders, and budget tracking where required.
• Provide administrative support to HR, including maintaining personnel records, coordinating training, and supporting recruitment administration.
• Ensure compliance with company policies, data protection requirements, and document management procedures.
• Handle incoming calls, emails, and correspondence, ensuring enquiries are prioritised and directed appropriately.
• Take ownership of ad hoc projects and provide additional support to senior leadership as required.