SHEQ and Security Coordinator

The SHEQ and Security Coordinator provides administrative and operational coordination across the security vetting, SHEQ and supply chain activities.

The position plays a key role in maintaining security administration and security vetting processes compliance, business management systems and in particular updating and maintaining elements of our supplier onboarding activities.

What you'll be doing

• Responsibility for the administration of security vetting and clearance processes in accordance with business and customer requirements.
• Maintain accurate security vetting records, renewal dates and supporting evidence, ensuring information is controlled and kept up to date.
• Liaise with employees, managers, customers and vetting authorities to support applications, renewals and queries.
• Responsibility for maintaining the approved supplier list through the population of our online portal.
• Take responsibility for ensuring all new suppliers are successfully onboarded and that all pre-qualification activities are completed. Liaising directly with suppliers and escalating any issues, concerns or non-conformities as necessary.
• Liaise and support both internal stakeholders and external suppliers throughout the supplier onboarding process, ensuring that all pre-qualification documentation submitted is accurate, complete and maintained as current and in-date.
• Monitor the approved supplier list to ensure all documentation remains current and liaise with suppliers where needed to achieve this.
• Support the SHEQ Department with the initial data capture, system input and management of the organisation's assets including issuing and return to individuals and/or projects.
• Provide data input and administrative support for the Business Management System online portal including, reviewing of document expiry dates, liaising with document action owners, uploading documents, adding and removing contacts and employees.
• Provide support to the existing team with the maintenance of SQEP records, including training records, audits, inspections and risk assessments, working in conjunction with the SHEQ Department.
• Support the SHEQ Department with the tracking of remedial actions identified during Inspections and incidents to ensure they are completed within agreed timescales.