VINCI Energies
Site Administrator
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Job Title: Site Administrator
Reporting to: Project Manager
Business Unit: GGP Transmission (WRRE Project – Nottingham)
Purpose Of The Position
The key function of this role is to ensure the efficient, daily operation of a construction site by managing documentation, coordinating workflows, and enforcing compliance. The successful candidate will handle project logistics, maintaining records, controlling document revisions, and acting as a central liaison between contractors, staff, and management teams.
Responsibilities & Duties
Including but not limited to the following:
- Maintaining, tracking, and updating all project documentation, site registers, and technical drawings.
- Supporting daily operations, scheduling site visits, booking deliveries, and organizing meetings.
- Ensuring work complies with safety regulations, building codes, and company policies.
- Managing site resources, ordering materials, and overseeing general office administration.
- Preparing weekly and monthly reports on project progress for stakeholders.
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Governance
Interfaces and relationships with key stakeholders:
- Project managers & site managers
- Engineering team
- Construction team
- Clients
- Suppliers & vendors
- Official bodies for health & safety compliance.
Person Specification
Qualifications And Experience
- Minimum of 5 GCSEs at A*-C to include English and Maths.
- Minimum of 1 year’s experience in a similar administrative role, preferably within construction, engineering, or another busy project-based environment.
- High proficiency in Microsoft Office (including Word, Excel, Outlook) and experience with construction management software (e.g. IMS)
- Strong document control, invoice processing, and records management skills (permits, contracts, site plans).
- Excellent verbal and written communication for liaising with site managers, contractors, and clients.
- Strong multitasking skills to manage multiple projects, schedules, and priorities simultaneously.
- Basic understanding of construction processes, terminology, and safety regulations.
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Values
In line with Omexom’s values, the jobholder must possess the following qualities:
- Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.
- Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
- Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.
- Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.
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