Randstad Enterprise
Site Administrator
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Job Title: Site Administrator
Location: Alyth, UK
Contract length: 12+ months contract
Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services, is currently recruiting for a Site Administrator to join a World leader offering Products, Solutions, and Services across the entire Energy value chain on behalf of a well-established manufacturing organization to play a key role in supporting Manufacturing Operations. You will shape a competitive, sustainable supply chain, partnering globally to drive productivity, quality, and digitalization.
About the Role
This Site Administrator role is an entry-level career launchpad based on a live project site, where you act as the central engine keeping daily operations organized, efficient, and on track. Reporting to project management, your main responsibilities include:
- Updating progress trackers
- Managing timesheets and purchase orders
- Scheduling equipment
- Maintaining version-controlled site documents
- Providing general administrative support
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Full hands-on training and mentorship are provided, so while proficiency in Microsoft 365 is essential and familiarity with SAP is a bonus, the most critical requirements are a high attention to detail, strong organizational skills, and a drive to build a long-term career in project management.
Key Responsibilities
Some of the duties will include but are not limited to:
- Regularly check in on project deadlines.
- Log any variances in task completion times.
- Record pauses in work due to weather, late material deliveries, or unexpected technical issues.
- Collect and verify hours worked by site staff and contractors.
- Maintain a master calendar to prevent scheduling overlaps.
- Track expensive equipment rented or brought to the site.
- Cross-check invoices against Purchase Orders (PO) and delivery receipts.
- Manage technical files, engineering drawings, and blueprints.
- Log potential risks and steps taken to prevent them.
- Attend team catch-ups and log action items.
- Maintain clean, structured digital and physical filing systems.
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Essential Requirements
- Confident using core tools like Excel, Word, and Outlook/Teams.
- Accuracy is critical in handling sensitive records.
- Ability to manage multiple admin tasks and prioritize workload.
- Ability to write clear meeting notes and communicate effectively.
- Proactive attitude, strong work ethic, and eagerness to learn project management processes.
Desirable Requirements
- Experience using SAP or similar Enterprise Resource Planning software.
- Previous background working in a live operational environment.
- Basic understanding of business paperwork flows.
- Being based locally in or near the project location or experience working in remote/island project environments.
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