Porterbrook
Site Coordinator
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Long Marston Rail Innovation Centre
Porterbrook is on an exciting journey at the Long Marston Rail Innovation Centre in Warwickshire, and we're looking for outstanding people to be a part of our team at the 135-acre site.
We're investing £75m into the future of rail at the Long Marston Rail Innovation Centre - a major commitment that includes the development of the UK's only continuous test loop. This investment will see the site play a pivotal role in the future of the UK's railway, as an exceptional facility to test and trial new traction technologies, securely store rolling stock and provide training in a live environment.
The UK's first hydrogen-powered passenger train was built and is being tested by Porterbrook here, and we're also the home of the country's largest outdoor rail exhibition, Rail Live.
Our small, close-knit and passionate team based at the site ensures that everything runs smoothly across Long Marston Rail Innovation Centre each day, and we have some exciting opportunities to join them.
The Porterbrook group of companies is wholly owned by supportive long-term institutional investors, fully committed to the future of the UK rail sector.
About The Role
A great opportunity for an exceptional Site Coordinator, to join the Porterbrook team.
Role Purpose
The Site Coordinator will provide support to the Long Marston team, enabling the Long Marston Rail Innovation Centre to operate efficiently.
Responsibilities
- Coordinating team schedules and meetings
- Collating reports
- Being a key point of contact for the organisation of site events, internal and external visitors
- Providing administrative services to the team including some diary management and reporting to support Finance, HR, Operations and safety management processes
Key Responsibilities
Administration
- Provide administration support to the Long Marston team, producing and maintaining the team attendance schedule, arranging meetings and keeping track of diary entries for the General Managers as required
- Support team meetings by ensuring the correct paperwork and information is available
- Collate regular documents such as the weekly management report, ensuring each contributor supplies their information by the deadline
- Work with the HR department to support the onboarding arrangements for new employees, ensuring scheduled inductions and training are maintained and do not slip. This will include ensuring site/building access is in place, appropriate workwear supplied, and workspace set up is requested from the IT department
- Assist with the planning for work experience students whilst they are at the Long Marston site
- Manage the scheduling of interviews during recruitment processes for the site, coordinating interview slots and attendance and the provision of timely candidate feedback
- Provide the monthly invoicing schedule to the Derby Finance team by coordinating the utilisation of the site facilities. This will involve obtaining information for the Porterbrook investment team, Long Marston Facilities Management and the Long Marston Operations Team. Build an understanding of chargeable rates for the facilities used and meet the monthly finance deadline each time
- Raise and receipt requisitions in line with business process, ensuring these are created in good time and are approved by the appropriate delegated authority
- Manage PPE, stationery and all other consumables for the site ensuring that supplies are maintained
- Support other administrative processes and requests as and when required
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Event Management Support
- Support & facilitate customer, supplier and VIP visits to site, adopting a consistent, methodical approach for each event, in line with the presentational standards required
- Liaise with the internal requestor and the site management team, ensuring requirements have been wholly understood
- Act as the first point of contact for both internal and external events on site and escalate any issues or decision points as necessary
- Build strong working relationships with third party stakeholders including Bauer Media, outside caterers and facilities providers
- Have checks and balances in place to ensure all expectations are delivered to the required standard
- Manage the events calendar, communicating key messages and updates with all stakeholders as required
- Ensure that the set up and catering is suitable for the nature of the event, with personal input into the arrangements on the day and maintain stocks of consumables for this purpose
Skills / Experience
Requirements are for a proactive individual with excellent communication skills and high standards of delivery and presentation. Exemplary organisational skills are essential. The ability to use Microsoft Office applications is key
What You'll Need To Have
- Educated to a A-Level or equivalent
- Experience as a team organiser/or events organiser
- Highly proficient in using MS applications - including Word, Excel and PowerPoint
- Proven communication skills at all levels
It would be great if you also had
- Strong coordination skills with the ability to manage multiple activities individually and across a team
- Excellent organisational skills
- Outstanding interpersonal & communication skills
- Ability to work well within a team
- Able to use own initiative when required and be confident to make decisions
- Strong attention to detail and immaculate presentation
- Ability to prioritise and work well under pressure
A great place to work
People are the heart of Porterbrook. Our close knit team is diverse, supportive and flexible. We have a collaborative work ethic both within the company and with our customers and suppliers. In recognition of this we have been awarded:
- Investors in People Gold accreditation
- Investors in People 'We Invest in Wellbeing' Gold accreditation
- National Rail Awards 2023 Fleet Achievement of the Year
- National Rail Awards 2023 Safety Achievement of the Year
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These accolades reflect the company's dedication to creating a supportive and inclusive workplace where employees are empowered to thrive.
To learn more about why Porterbrook is a great place to work please visit our website and follow us on social media.
Our Benefits
We are seeking the very best talent to join the team, and offer an excellent salary, along with bonus and benefits. This is a fantastic opportunity to join a great organisation with outstanding people and a road map for the future to grow and develop the business. Some of our benefits are listed below:
- 1.5x employer contributory pension scheme
- Financial wellbeing support
- Flexible working
- Enhanced family friendly policies
- Adoption & Shared Parental Leave benefits
- Enhanced Armed Forces policies
- Ongoing support with professional and personal development
- Long service awards
- Porterbrook Star awards
- Healthcare cash plan
- 25 days' annual leave + Bank Holidays + option to buy and sell up to 5 days' additional leave
- Additional days annual leave for long service
- Season ticket loan
Should you be suitable for the role, the full benefits package will be discussed in more detail during your screening call.
Equal Opportunities
We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join us on our journey.
Accessibility
We're committed to helping you perform at your best throughout the recruitment process. If you have a disability or need any reasonable adjustments during the application and selection stages, please get in touch with us at recruitment@porterbrook.co.uk We'll be happy to discuss how we can assist.
To apply
Please follow the link at the top of this page to send your CV and a covering email with full details of why you would be a great addition to the Porterbrook team, along with details of your current salary and notice period.
This vacancy may close at any time once sufficient applications have been received. Early submission of your application is therefore encouraged.
What happens next?
Once your application has been reviewed, our recruitment team will be in contact.
Our interview process is typically two stages to ensure a thorough evaluation while providing a chance for you to showcase your skills and fit for our team. This approach allows us to engage in meaningful discussions, assess your qualifications more comprehensively, and ensure a mutual alignment with our company values. If you're ready to take the next step in your career, we look forward to meeting you!
Our people
To find out more about our people and partnerships click the following link https://www.porterbrook.co.uk/about/our-people
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