Bethesda Health Group
Staffing Coordinator / Activities Assistant
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Staffing Coordinator / Activities Assistant
Administrative Clerk – Nursing Staffing & Payroll (Bethesda)
Bethesda Brings Out the Best in Talented, Caring People! At Bethesda, more than 1,200 employees dedicate their careers to improving the lives of others.
As a team member at Bethesda, you'll enjoy great benefits such as:
- 403(b)
- Daily pay
- Bonuses
- Career advancement opportunities
- Holiday pay
Medical, dental, vision, prescription, and life insurance are available for regular status full and part-time employees.
About the Role
A key member of a nursing support team, this role focuses on:
- Administrative coordination (correspondence, memo formatting, proofreading)
- Staffing analysis (budget and compliance alignment with Missouri Department of Health and Senior Services)
- Payroll and scheduling responsibilities (including overtime, time-off requests, and absenteeism tracking)
- Data accuracy (billing, agency usage logs, confidentiality adherence)
- Team leadership (collaboration with supervisors, fostering an effective workplace culture)
You will work closely with Deputy Directors of Nursing (DON) and cross-departmental teams to address staffing challenges and enhance operational efficiency.
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Key Responsibilities
Documentation & Communication
- Composes professional, error-free correspondence and memos within deadlines.
- Transcribes handwritten notes accurately.
- Formats and proofreads materials (reports, charts, meeting minutes, statistical data).
Staffing & Compliance Management
- Analyzes staffing budget data and Missouri health regulations to optimize shifts.
- Schedules employees compliant with minimum staffing standards, fire policy, and facility procedures.
- Tracks heather usage and billing accuracy; identifies discrepancies.
Payroll & HR Support
- Processes nursing department payroll via software.
- Handles schedule changes, earned time off, and overtime requests.
- Records tardiness/absenteeism, maintaining permanent personnel records.
- Assists with work-related documentation in compliance with privacy policies.
Collaboration & Leadership
- Promotes teamwork while delegating responsibilities in absence.
- Communicates effectively with residents, visitors, co-workers, vendors, and teams across departments.
- Partners with DON and staff leaders to resolve issues (e.g., scheduling conflicts, burnout prevention).
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As Requested (Cross-Functional Tasks)
Assigned additional duties as needed by facility operations.
Qualifications
Education & Experience
- High school diploma or GED-equivalent.
- Previous computer experience (proficient in relevant software tools).
Essential:
- Staffing/scheduling expertise (mission-critical for nursing teams).
- Excellent interpersonal communication—empathy for patient populations is a plus.
- Demonstrable record of confidentiality and discretion.
Skills & Abilities
- Ability to manage time toward productivity targets.
- Manual dexterity and fine motor skills (required for written documentation/equipment tasks).
- Strong mathematical skills (for billings, time off tracking).
Compensation: $17.52 – $27.69 per hour
Work Category: Nursing Support (Often part-time or locations with rotating shifts)
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