Thermo Fisher Scientific
Supply Chain Coordinator I
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Thermo Fisher Scientific
Work Schedule: Standard (Mon-Fri) Environmental Conditions: Office
When you are part of Thermo Fisher Scientific, you will do ambitious work, and be part of a team that values performance, quality, and innovation. As a member of a successful, growing global organization, you will be encouraged to perform at your best. With revenues of $40 billion and the largest investment in R&D in the industry, we give our people the resources and opportunities to make significant contributions to the world. As part of our global team, what you do contributes directly to our Mission: enabling our customers to make the world healthier, cleaner and safer, alongside receiving strong support for your own career growth.
How will you make an impact?
As a Supply Chain Support Coordinator, you will play a critical role in ensuring the timely and compliant execution of Comparator supply chain activities within Clinical Trials. You will support the end-to-end operational process from purchase order issuance to final delivery, ensuring products are ready for study start and delivered according to customer expectations and Thermo Fisher quality standards.
You will collaborate cross-functionally with Project Management, Logistics, Finance, QA, and external suppliers to ensure operational excellence, regulatory compliance, and cost efficiency across comparator projects.
Position Summary & Key Responsibilities:
The Supply Chain Support Coordinator is responsible for operational supply chain support of Comparator projects, acting as a key contact for suppliers and internal stakeholders to ensure on-time and compliant service delivery.
- Purchase Order Management to Comparator Suppliers
- Generate BB-Numbers and product specifications
- Review supplier documentation prior to PO issuance
- Issue Purchase Orders and attachments in GPM and/or Coda according to relevant SOPs
- Send Purchase Orders to suppliers
- Maintain and monitor Purchase Orders in Salesforce
- Monitor delivery timelines and ensure supplier communication
- Ensure accurate status updates and documentation management
- Coordination of Comparator Incoming Goods
- Coordinate pick-up at supplier site with Logistics (and Risk Assessment Team for high-value shipments)
- Supervise correct transport conditions and delivery compliance
- Issue pre-alerts to Warehouse and QA including required documentation (e.g., CoA)
- Ensure receipt of required documentation (CoA, MSDS, etc.)
- Coordinate timely booking and QA approval of received goods
- Resolve decommissioning issues (Falsified Medicinal Products – EU Directive) in collaboration with warehouse
- Distribution Orders & Outbound Shipments
- Create Distribution Orders in GPM
- Coordinate outbound shipments with FCS Logistics
- Ensure receipt of required documentation (Import license, USDA statement, End-use letter, Certificate of Origin, etc.)
- Ensure correct transport insurance application per internal guidelines
- Optimize shipment cost efficiency (shipment consolidation and courier selection)
- Ensure receipt of Proof of Delivery (POD), signed packing lists, and temperature readouts
- File and maintain shipment documentation
- Invoice & Financial Coordination
- Assign supplier invoices and credit notes to correct booking allocations
- Coordinate timely payments with Finance
- Ensure cash discount deductions where applicable
- Coordinate pre-payments with Finance
- Support accurate accrual tracking at month-end
- Systems & Reporting
- Update delivery schedules in Salesforce (monthly, quarterly, yearly deadlines)
- Maintain comparator tracking sheets
- Collaborate with Finance to ensure accurate month-end accruals (customer and supplier side)
- Compliance & Process Support
- Support Project Management with freight estimates and regulatory/Incoterm guidance
- Coordinate destruction of comparator products per SOP
- Ensure adherence to all relevant SOPs
- Document and file deviations in Global Trackwise
- Participate in cross-functional business process improvement initiatives
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- Internal: Comparator and Distribution/Packaging Project Management teams; Comparator Sourcing; Logistics; Risk Assessment Team; Finance; QA & QC; Goods-In / Goods-Out; P&P
- External: Pharmaceutical manufacturers; Wholesalers; Clients (as required)
Experience, Knowledge & Skills:
- 3–5 years’ experience in Supply Chain Management, preferably within a pharmaceutical environment
- Strong multitasking ability with high attention to detail
- Excellent communication, coordination, and negotiation skills
- Experience working with ERP systems (preferred)
- Proficiency in MS Office and related business software
- Understanding of logistics, distribution, and documentation control
- Knowledge of import/export regulations and Incoterms (beneficial)
- Ability to work cross-functionally in a regulated GxP environment
How will you get here?
- Degree in Supply Chain, Logistics, Business or related field OR equivalent education with significant commercial content
- Experience in pharmaceutical supply chain environment preferred
Note: This job description outlines the role’s primary responsibilities and expectations but is not an exhaustive list. Duties may evolve based on business needs.
Our Mission is to enable our customers to make the world healthier, cleaner and safer. Watch as our colleagues explain 5 reasons to work with us. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.
Thermo Fisher Scientific is an Equal Employment Opportunity and Affirmative Action employer. We prohibit discrimination based on any protected characteristic.
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