OhioHealth
Surgery Inventory Coordinator
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Surgery Inventory Coordinator
Surgery Inventory Coordinator – Inventory and Supply Operations
OhioHealth is more than a health system—we are a belief system. We believe wellness and sickness are part of a lifelong partnership, and everyone benefits from an expert guide. We work hard, care deeply, and reach further—not just to help people attain health, but to empower individuals to unlock their potential. We inspire hope, learn, grow, and achieve more: for our careers, for our teams, and for our communities where we live and serve.
Job Description Summary
This position is accountable for coordinating the daily flow of surgical supplies, implants, and equipment for the Surgery Department, leveraging multiple inventory tools, including automated supply units, electronic handheld units, and an ERP system for perpetual inventory.
The role ensures:
- Procurement requests align with clinical and cost requirements
- Timely receipt of supplies meets customer and financial expectations
- Accurate computerized supply replenishment for owned, consigned, and same-day requested inventory
- Routine inventory management to maintain accurate financials and product integrity
A high degree of critical thinking is required to:
- Ensure the right supplies and services are available to support clinical operations
- React to both planned and unplanned requests for patient treatment
- Deliver optimal patient care through optimized supply chains
Key Responsibilities and Duties
📊 Daily Operations (60%)
Manages supply chains to support surgical operations, including:
- Owned, consigned, and loaner supplies, implants, and equipment
- Forecasting tools and ERP systems for order replenishment and inventory management
- Caseload fluctuations to maintain uninterrupted supply access
Detailed Tasks: ✔ Review product/package integrity and expiration dates for supplies and implants ✔ Ensure timely arrival and availability of new and replacement product ✔ Balance inventory through perpetual tracking while minimizing overstock/shortages ✔ Identify engaged stakeholders for resolutions to supply chain interruptions ✔ Assist clinicians in product/equipment trials by ensuring proper vendor adherence ✔ Handle product backorders, substitutions, and recalls:
- Return obsolete/recalled items for credit
- Check expiration dates and verify recall compliance ✔ Maintain routine/specialty supplies through:
- Adjusting supply par levels via handheld devices
- Managing inventory receipts and assisting with annual stocktakes
- Communicating remote/supplier unavailability to staff
- Developing cost-effective, efficient inventory systems
🔍 Problem Resolution & Maintenance (20%)
Resolves supply chain disruptions and operational conflicts: ✔ Collaborate with vendors, physicians, and logistical teams to navigate vendor backorders, substitutions, recalls, or failures ✔ Address payment/obligation alignment for received inventory ✔ Utilize critical thinking, clinical knowledge, cost analysis, and inventory methodologies to swiftly address both routine and non-routine challenges ✔ Resolve customer complaints while preventing recurring service failures ✔ Coordinate cart changes and replacements (both emergency and planned) in a timely manner
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🤝 Customer Service (10%)
Fosters excellence in clinical supply chain service to underpin high-quality patient outcomes: ✔ Practice standardized preventative protocols for supply ordering ✔ Engagement in open communication with physicians, clinicians, and surgery staff to ensure right-product, right-place deliverability ✔ Act as the liaison for technology integration (e.g., supply/equipment upgrades) ✔ Provide timely follow-ups on inventory requests and contract renewals ✔ Assess process improvement opportunities in collaboration with Surgery and Supply Chain to reduce costs and improve efficiency
🏢 Work Environment & Security (5%)
🔹 Maintains a clean and safe work area per department directives 🔹 Adheres to all information security policies, including protecting passwords and confidential data 🔹 Uses data/resources only for management-approved purposes
Other Duties
✔ Welcome to assume additional responsibilities as assigned
Responsibilities Are Characterized by a High-Reliability Organization (HRO)
Focuses on safety, quality, and efficiency—this role is dynamic and subject to revision as operational priorities evolve.
Minimum Qualifications
📌 Education: High School Diploma or GED
Core Competencies & Experience
🔪 Ranked as Minimum Eligibility (Basic Requirements)*
- Experience: At least 2 years in healthcare supply institution (or related healthcare sector)
- Tech Skills:
- Basic mathematics and computer literacy (spreadsheets, databases, ERP systems)
- Responsibility for financial impacts tied to supply chain decisions
- Soft Skills: Ability to work in an often-changing, transaction-heavy environment
- Communication: Proficient verbal and written skills
Specialized Knowledge (Preferred)
💡 Minimum Certification/Experience: 2 years in healthcare-related supply, procurement, or inventory management
Desired Attributes for Competitive Candidates
🛠 Hard Skills
🔹 Surgery Supply Chain Experience (not required but highly preferred) 🔹 Experience with:
- Supply chain systems (ERP, hand-held devices)
- Financing/accounting processes
- Contracting, data integrity, and sourcing
- Audits (e.g., annual inventoryaccounting, and GDPR
Integration and multi-hospital system workflows
🧠 Soft Skills
(Well-rounded proficiencies to define outstanding performance) ✔ Analytical & Critical Thinking ✔ Teamwork & Collaboration ✔ Follow-Through & Follow-Up ✔ Flexibility in reproducible solutions ✔ Prioritization under pressure (multitasking supply chains in acute settings) ✔ Customer-Centric Communication (bridge between staff, vendors, and staff)
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💼 Behavioral & Leadership Competencies
🔹 Enforce information security standards 🔹 Confidentiality of credentials (passwords, multi-factor authentication CORE) 🔹 Compliant customer data usage adhering to company policies (information privacy protocolϼ)
Additional Minimum Requirements (Stronger Candidates Measured Against Note)
Must prove track record of:
- Exceptional medical supply experience (5 years) and procurement/inventory expertise (3 years needed)
- Java-uncannable Excel/Google Sheets proficiency. ERP system knowledge—a high positive + for Workday/EPIC entry familiarity
- Booking a meticulously uncalculatable sword for contracts or supplies beyond initial order
- Cultivation of accounting/financial literacy (understanding supply budgets, ROI of inventory*)
- Understanding introductive tiers of Surgical & healthcare logistics influenced by departments, nationally
Work Framework
🕘 Work Shift: Days ⏰ Scheduled Hours: 40 per week 📚 Department: Surgery Inventory
Expectation for Excellence
“At OhioHealth, outstanding results come with strong accountability. We are inspired to exceed expectations—unrelenting on dedication to our teams, patients, and the local community.”
Our TRAILBLAZER Values embody this ethos:
- Commitment to foundational improvement
- Innovation-driven teams committed to customer experiences
- Resoluting healing communication at every turn
Why Join?
🏆 Reputation & Recognition
OhioHealth—a **Great Place To Work Certified™**organization principals to enable your growth in one of the largest healthcare systems [in the country]. ✔ Nationally recognized innovation & excellence core to daily practices ✔ Spell-bound as blended diversity embracing adaptive cultures ✔ Unlimited potential to proactively contribute to mission endure as followed
Equal Opportunity Policy
OhioHealth is fully committed to diversity and inclusion. We refrain from discriminating based on—race, color, religion, sex, national origin, veteran/military status, with you must abide over protected legislation.**(Equality. Complete title requires*.*
Join Our Movement
“If you thrive under responsibility, feel it’s on learning as a lifetime process, and above all consider caring as the backbone of healthcare—apply here”
For application requests, contact [ Darcy Dunkleblinder : Workforce Vitality Team :]*. Dynamics research** the greatness potentials in possitions. Connect with process discussions & fruitful team dialogue.
(OhioHealth is a healthcare system dedicated to revolutionizeing the future of wellness*. Are you ready to make a difference?*)
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