Pinsent Masons
Team Administrator - 6 Month FTC
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
**Team Administrator – Risk Advisory Services
Group: Risk Advisory Services Location: London Contract: 6 Month Fixed-Term Contract (FTC) Hours: Monday to Friday, 9:30 AM to 5:30 PM
About the Business
At Pinsent Masons, we combine curiosity, collaboration, and innovation to deliver exceptional results. Our award-winning team fosters an environment where ideas are valued, meaningful relationships are built, and challenges are met with creativity.
You’ll join a dynamic group of professionals working with leading experts to shape industry standards. In an open yet supportive culture, your role will offer varied, impactful opportunities.
Purpose of the Role
To provide proactive, professional support to the Risk Advisory Services group, ensuring seamless delivery of services in line with the firm’s competitive demands.
This role embraces teamwork, collaborating cross-functionally (including with lawyers and operations) to address business needs collaboratively. As a Team Administrator, you’ll work with every team member to ensure cohesive operational success.
Key Responsibilities
Administrative & Operational Support
- Maintain and update filing systems (paper and digital) and ensure timeliness of documents.
- Set up and oversee electronic filing systems, including archival/retrieval of files/deeds.
- Print and file email correspondence as requested, maintaining paper copies.
- Assist the team with overflow work to support efficient operations.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Meeting & Communication Coordination
- Prepare and circulate agendas, itineraries, and materials for internal/external meetings.
- Relay messages promptly to lawyers and clients (especially for out-of-office occurrences).
- Attend/prepare for travel arrangements (domestic/international) with cost-effective oversight.
- Provide Hospitality Booking support, liaising with reception for events.
Client & Stakeholder Liaison
- Update client contact databases for lawyers’ reference.
- Assist Legal PAs with brochures, seminars, and Marketing Group interactions.
- Be the first point of contact for new enquiries—a key ambiance representative for the firm.
- Handle phone enquiries professionally from internal/external callers.
Added Responsibilities
- Support Business Development and Pension Administration initiatives.
- Provide seamless travel logistics (including accommodation negotiations).
Skills & Experience
Ideal candidates should have proven expertise in:
Get help with your application
Your very own career expert that helps elevate your application to the next level.
- Digital and paper-based filing systems.
- Collaborative workflow management with legal professionals.
- Strong communication and organisational skills.
- Client-facing adaptability.
- Proactive approach to administrative challenges.
- Familiarity with legal firm processes (advantageous).
Benefits & Perks
- 25 days’ annual leave; optional 5 bonus days.
- Carers’ leave (5 paid days) for caregiving responsibilities.
- Private healthcare and death in service cover (4x salary).
- Pension scheme with up to 5% contribution.
- Interest-free loans: cycle scheme, gym membership, or deposit assistance.
- Flexible working opportunities.
- Fair, diverse, and inclusive employer.
- Neurodiversity, LGBTQ+, and わけあい Top Stonewall Employer.
- Access to in-office and hybrid offerings, with persistent flexibility.
Next Steps
Applications are reviewed internally, with outcomes shared via email. The selection process typically includes:
- First-stage interview (virtual): Meet key team members.
- Second-stage interview (onsite) at the assigned office.
We actively encourage open reflections to ensure every candidate delivers their best performance.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location