Kendall Kingscott Ltd
Team Administrator
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The Vacancy
Kendall Kingscott is an award-winning interdisciplinary practice with a diverse range of exciting projects. We’re thrilled with our continued success and we’re now seeking a highly organised Team Administrator to play a key role in supporting our busy architectural and building surveying practice.
This is a varied and rewarding position at the heart of the business, ideal for someone who enjoys keeping a team running smoothly and takes pride in producing polished, professional work. You will be relied upon for accurate document production, consistent formatting, and efficient day-to-day coordination. For the right person, there is the opportunity to take on additional responsibility in supporting co-ordination across the regional administrative team, helping to organise workloads, share priorities and maintain effective communication, alongside the core administrative duties.
While previous experience in the construction industry would be beneficial, it’s not a requirement. Kendall Kingscott fosters a progressive working environment where you will receive support and training to achieve your career aspirations within the world of Administration.
Job Description
Team Role
As part of the admin team, your role will involve supporting the delivery of administration duties for the wider office. You’ll have the opportunity to work independently and collaboratively within a supportive environment. You’ll be backed by our impressive statistics, exciting projects, and a caring culture.
Individual Duties
- Produce, type, and format a wide range of documents including reports, letters, schedules, specifications, and tender documents.
- Reformat and standardise documents to meet company templates and industry requirements.
- Prepare and compile professional document packs for clients, planning applications, tenders, and site reports.
- Ensure all documents are proofread and accurate prior to issue.
- Manage incoming and outgoing correspondence, including emails, letters, and recorded deliveries.
- Maintain electronic and paper filing systems, ensuring documents are correctly stored and easily retrievable.
- Support project teams with general administrative tasks such as printing, scanning, binding, and archiving.
- Assist with diary management, meeting arrangements, and room bookings as required.
- Provide reception cover as required, managing visitors and handling incoming and outgoing telephone calls in a professional and welcoming manner.
- Support the preparation and issue of client proposals, fee letters, and project documentation.
- Liaise with clients, consultants, and contractors to ensure timely distribution and receipt of documents.
- Assist with maintaining a tidy, safe, and well-organised office environment.
- Support the wider team with ad hoc tasks and administrative projects when required.
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Skills And Requirements
- Strong typing and document formatting skills (Word, Excel, PDF editing).
- Excellent written and verbal communication skills.
- High level of accuracy and attention to detail.
- Familiarity with document control or project administration.
- Professional, discreet, and reliable.
- Highly organised with a proactive approach.
- Calm under pressure and able to adapt to changing priorities.
- A team player who contributes positively to the working environment.
Knowledge of
- Previous experience in a secretarial or administrative role, preferably within a professional services environment.
- Proficient with Microsoft Office 365
More Detailed Job Description Attached
#Administration&support
About Us
Kendall Kingscott (KK) is a UK-based, multidisciplinary construction consultancy of architects, building surveyors, project managers, quantity surveyors, principal designers (CDM), principal designers (Building Safety Act), interior designers, mechanical and electrical engineers and other personnel. Our staff of 200 offer our specialist consultancy services throughout the UK.
Throughout our 60-year history, we have acquired wide-ranging expertise across multiple sectors, including education, healthcare, residential and retail and an equally diverse client base. From transformative refurbishments and ongoing maintenance to complex extensions and large-scale new builds, we work across the full project spectrum, offering variety, challenge and the chance to make a real impact.
Our dynamic team structures offer the collaborative, supportive environment of a small company while providing the benefits and growth opportunities of a larger business. At KK, careers flourish. Our statistics speak for themselves: low staff turnover, countless success stories of career progression, impressive training success rates and sustainable repeat business. We nurture and develop our people to be the best they can be. Irrespective of when you join or in what role, we provide opportunities to thrive.
As we continue to grow and elevate our services, we want to connect with talented individuals who share our vision. We believe in creating a workplace where people feel supported and respected and able to thrive professionally and personally. If that sounds like the right fit for your next chapter, please get in touch.
Get help with your application
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Kendall Kingscott is part of the RSK Group, a leading integrated environmental, engineering, and technical services business providing dynamic, multidisciplinary services to a wide range of sectors. RSK was founded in 1989 and has grown considerably since then.
At RSK, we operate as a group of businesses that work together seamlessly, aiming for growth through diversification. Our strategy helps us build a strong and resilient business, capable of weathering external challenges, while also providing greater value to our clients and more opportunities for our employees.
Since the beginning, our philosophy has remained the same: employ, develop and reward talented individuals. People are crucial to our company, and we recognise that our success hinges on our colleagues' growth. We're committed to preserving RSK's people-first culture, promoting innovation, and fostering a supportive and caring environment for collaboration. At RSK, we want you to be part of our successes and help you reach your career aspirations. We take pride in offering employees fulfilling and challenging careers by promoting ongoing growth and empowering individuals to excel.
We are committed to fostering an inclusive workplace that welcomes individuals from all backgrounds, experiences, and perspectives. We firmly believe that embracing and celebrating the diversity in our workforce makes us a stronger and more innovative company.
By providing workplace adjustments, we make it easier for people to confidently explore and pursue our career opportunities and recognise that flexibility is key to fostering a dynamic and thriving workplace. Many of our office-based positions benefit from a flexible working arrangement, allowing our team members to achieve a balance between professional and personal commitments.
We actively encourage applications from candidates of all genders, races, ethnicities, ages, neurotypes, religions or beliefs, sexual orientations, and those with disabilities.
If you're passionate about making a difference, join us as we work together to build a brighter, more equitable, and sustainable future for all. Do you have what it takes?
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