Turner & Townsend
Team Administrator FTC 12 months
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Job Opportunity – Assistant Business Development Executive (12-Month FTC)
About Turner & Townsend
Turner &Townsend is a global professional services company with over 22,000 people in more than 60 countries.
We collaborate with clients across real estate, infrastructure, energy, and natural resources, transforming challenges into measurable impact. Our expertise includes:
- Programme/project management
- Cost asset/commercial management
- Controls & performance
- Procurement & supply chain
- Net zero & digital solutions
Majority-owned by CBRE Group, Inc., the world’s largest commercial real estate firm, we combine global reach with local insight for unparalleled Industry success.
Job Overview
We are seeking a high-calibre, proactive assistant to support our real estate business development teams in a fixed-term contract (12 months). Responsibilities will involve administration, event coordination, client engagement, and bid support.
Due to project demands, occasional flexibility outside regular office hours and attendance at key networking/events will be required.
Main Responsibilities
1. Business Development & Client Engagement Support
- Organise and facilitate events, including:
- Roundtable panel discussions
- Networking events
- Business-to-business meetings
- Conferences
- Preparation of presentations, slides, and event materials
- Assisting directors with diary management, including:
- Booking internal/external meetings
- Co-ordinating meeting space (conference rooms)
- Managing refreshments & logistics for prospective clients
- Travel and accommodation arrangements for team members and clients
2. Administration & Coordination
- Monitor post (email/post mail) to ensure timely redirection of correspondence to appropriate directors
- Handle general administrative tasks to support team and business development activities
- Maintain client databases, including:
- CRM systems (e.g., Dynamics 365 opportunities)
- Client contact records
- Marketing databases
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3. Bid & Proposal Management
- Co-ordinate the creation and submission of bid documents, collaborating with directors and technical staff to:
- Gather and compile proprietary company information (insurance certificates, legal addresses)
- Incorporate inputs from multiple team members
- Support flowing information between stakeholders
4. Finance & Procurement Support
- Assist with cost centre finance and invoicing/purchasing activities as directed
- Understand basic finance processes (e.g., invoicing, purchase ledgers)
Required Qualifications & Experience
Essential:
- Exceptional written and verbal communication skills – ability to represent Turner & Townsend professionally
- Proven experience in complex diary management and multi-tasking to deadlines
- Highly proactive, organised, and innovative – self-starter with strong initiative
- Ability to work under pressure, prioritise tasks, and deliver results independently
- Proficiency in Microsoft Word, Excel, (advanced user), PowerPoint
- Experience with bid portals (e.g., submission portals, document management)
- Familiarity with architecture, construction, or professional services sector
- Capacity to produce bid documents, including:
- Marketing collateral (whitepapers, case studies)
- Prequalification questionnaires
- Formal tenders
- Presentation materials (with basic graphic/adaptation skills)
- Stamina to learn new procedures rapidly and liaise across levels
- Experience handling confidential materials and managing privacy
- Prior experience in event coordination and organisation
- Client-facing skills – handling queries and maintaining positive relationships
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Desirable:
- Hands-on experience with Dynamics 365 (opportunities, fee tracking, invoicing)
- Experience in financial administrative systems
Personal Attributes Required
- Respectful work-life flexibility to accommodate occasional out-of-hours demads
- Collaborative team player with a customer-service mindset
- Capacity to take ownership without constant oversight
- Commitment to diversity, inclusion, and equal opportunity
Turner & Townsend’s Commitment to You
We foster a work environment that values innovation, growth, and equilibrium. Our approach includes:
- Supportive, transparent leadership
- Flexible working practices with a commitment to work-life balance
- Opportunities for professional development and learning
- Initiative-based recognition
- Commitment to ** víctimas, inclusion, and sustainability** across all business functions
Additional Notes
- Quality of Experience: All aspects of the recruitment process should be regarded as confidential and non-fee based.
- Commitment to SOX compliance may apply, as necessary.
- Further insights available at www.turnerandtownsend.com.
Legal & Social Compliance
- Turner & Townsend rejects upfront fees from either candidates or authorised recruitment agencies. Only pre-approved agencies may submit candidates.
- Unsolicited CVs will be stored in our records for future consideration, and no fees will be requested.
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