Hogan Lovells
Team Assistant (FTC 12 months)
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Team Assistant (FTC 12 months)
Job Title: Team Assistant (Fixed Term Contract for 12 Months)
Want to start your journey with a truly global, collaborative team of professionals? Here’s the opportunity.
Firm Description
Hogan Lovells Cadwalader brings together more than 3,100 lawyers across 36+ worldwide offices, combining global reach with deep sector expertise to create a legal career fit for the future. Strategically positioned at the intersection of business, finance, and government, our firm works seamlessly across practice areas and continents, tackling complex challenges in a multi-timezone environment.
Department Description
Secretarial Services is a core support department responsible for delivering a high-quality, consistent secretarial and administrative service to both internal and external clients.
Role Overview
As a Team Assistant, you will provide high-quality professional administrative support to UK Practice Groups’ Fee Earners and PAs. Key aspects of the role include:
- Working as part of the PA Support Team (PST)
- Spearheading administrative tasks assigned to your practice groups
- Training and development aligned with the firm’s Secretarial Competency Framework
- Exposure to operational rotations across practice areas for broader skill development
Key Responsibilities & Accountabilities
- Support administrative tasks across the PST and specified practice groups
- Collaborate with support teams on task handovers and coordination
- Build strong internal relationships with Fee Earners, PAs, and Business Services
- Utilise firm resources (e.g., reprographics, evening document support, global production)
- Understand administrative requirements across different practice groups and attend relevant training
- Support client confidence in professional services
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Core Tasks
- Document Handling: Printing, scanning, and filing documents & emails
- Filing & Archive Management: Maintaining accurate filing systems and retrieval processes
- Document Creation & Amendment: Ensuring alignment with the firm’s house style
- Software & Processes: Practice group-specific systems and data entry in Excel/SOF
- Basic Billing & Admin: Supporting with billing, expenses, time recording, and ad hoc tasks
- Junior Lawyer Support: Post-induction, guidance via PA mentors (optional as determined by your manager)
- Problem-Solving: Use initiative to tackle issues, often leveraging support services
- Organisation & Prioritisation: Managing workload efficiently in a fast-paced environment
- Highlight workload gaps requiring team assistance
Note: The job varies with dynamic needs—expect ad hoc duties.
Person Specification
Good Level Of
- Numeracy
- Written communication
- Verbal communication
- Attention to detail
- Collaborative teamwork
Essential Skills & Experience
- Sound knowledge of Microsoft Outlook, Word, Excel, and PowerPoint
Minimum Qualifications
- **5 GCSEs (or equivalent) at grades 9-4, including English and Mathematics
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Core Attributes
- Client-orientated with a focus on excellent internal and external customer service
- Proactive, self-motivated, and eager to learn new technical skills
- Must become involved and be willing to progress learning
- Enthusiastic, showing a keen interest in self-development
- Ability to interact professionally across all levels
Agile Working Statement
We’re committed to embedding flexible working across our business, with opportunities to adapt whether on a regular or ad hoc basis. Contact the recruitment team to discuss in more detail.
Office Location
London (onsite at 35 hours/week, Monday to Friday 09:30–17:30 with possible additional hours)
Reports To
PA Manager
Equal Opportunities Employment Statement
Hogan Lovells Cadwalader is committed to equal opportunity in recruitment, training, and promotion. Brief on criteria, not identity—the firm values potential above fertility based on affiliations such as:
- Age
- Disability
- Ethnic origin
- Gender identity
- Religion
- Sex
- Sexual orientation
Join a culture that values inclusivity, continuous growth, and ambition:
Prepare to perform at your highest, shaping a precision-driven and supportive environment where everyone thrives. Imagine challenges met with intelligence, where every interaction offers a chance to expand—and where success is a collaborative journey.
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