Hogan Lovells
Team Assistant (FTC 12 months)
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Team Assistant (FTC 12 months)
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Team Assistant (Fixed Term Contract for 12 Months)
About Hogan Lovells Cadwalader
A global legal powerhouse combining 3,100+ lawyers across 36+ offices. We excel in strategic business, finance, and government intersections, tackling complex challenges with agility across continents. Our collaborative strength makes us the ideal place to launch your legal career.
Department Overview
Secretarial Services
Support internal and external clients with high-quality, consistent secretarial and administrative services. Both operational and client-facing in nature.
Role Overview
Provide professional administrative support to UK Practice Groups’ Fee Earners and PAs/Team Assistants, integrated within the PA Support Team.
Core Accountabilities
- Rotate across practice areas (every 6 months or as needed)
- Become fluent in firm systems/processes with full training support
- Align with our Secretarial Competency Framework for continuous development
- Progress-focused role: Initial focus on foundational admin → expanded responsibilities over time
- Client-first mindset: Build confidence in services delivered
Key Responsibilities
Core duties may adapt to business needs. Key tasks include:
- Collaborative admin: Oversee shared and group-specific tasks with due diligence
- Document mastery: Typing, editing, and archiving compliant with firm’s house style
- Practical support: Printing, filing, bureau assistance, and document creation
- Information systems: Excel data entry and document management tools
- Special projects: Compiling case filings, data organization, and resource optimization
- Training phased: Will assist mentored junior lawyers after early training
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Note: On-the-job learning ensures smooth transition to advanced tasks.
Typical Daily Tasks
- Booking: Travel/expenses/venue management for UK fee earners
- Secretarial operations: Deadline-driven document creation, production delivery
- Mentoring: Junior-lawyer absentee administrative support
- Office: Co-ordinate printing/storage (Reprographics), note-taking, files updates
- External: Co-operate with departmental systems for the firm’s 360° service
#LH
Person Specification
Strengths Required
- Core operational skills: Superior Excel, Outlook, and Microsoft Office proficiency
- Process mastery: Proven meticulousness when handling documentation
- Numeracy: Critical for data management
- Communication: Exceptional written and verbal skills across levels (including clients)
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Experience & Qualifications
- Min qualification: 5 GCSEs (or equivalent, grades 9–4/4–C) in English & Mathematics
Desirable Attributes
- Agile mindset: Proactive ability to solve problems independently and tactfully
- Tech-savvy: Adaptability to new tools driven by firm evolution
- Client service focus: Desire to provide memorable support internally and externally
- Self-development: Positive attitude to ongoing learning/training
- Resourcefulness: Quick learning curve so as to balance understanding with action
Benefits & Ethos
Agile Working
Flexible working practices encouraged. Discuss potential arrangements with our team.
Culture
- Dedication to inclusion: Full equal opportunity policy—no bias in hiring.
- Authentic contribution: Job open to direct/sponsored applications (recruitment agencies encouraged to view our supplier list)
Closing Note
Whether you’re just starting or seeking fresh challenges, we offer a structured growth path—development and diversity underpin all we do.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
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