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Team Coordinator
Team Coordinator – Transport Portfolio (North Region)
Joining Arup
Arup’s purpose, shared values, and collaborative approach have set us apart for 80 years, shaping a better world. Our North Transport Portfolio brings together multidisciplinary teams delivering some of the UK’s most significant transport and infrastructure projects. Based across Leeds, Manchester, and the wider North region, our teams collaborate to create sustainable, innovative solutions that improve how people connect and move.
We are seeking a highly organised and proactive Team Coordinator to ensure our Transport teams operate efficiently and effectively. This role offers a dynamic environment where your coordination, communication, and organisational skills will directly impact team success and project delivery.
The Opportunity
This varied and rewarding role will see you play a key part in supporting the operational and governance needs of our Transport teams across the North. As the Team Coordinator, you will:
- Provide day-to-day coordination, ensuring smooth team operations and enabling our technical specialists to focus on delivering excellent client outcomes.
- Prepare high-quality documents, presentations, and communications in line with Arup’s branding, ensuring clarity, consistency, and professionalism through proofreading and editing.
- Support work-winning activities, including:
- Organising bids, pre-qualification questionnaires, and expressions of interest
- Coordination of documentation such as CVs, project sheets, and supporting materials
- Maintain essential organisational information, including:
- Microsoft Teams spaces
- Distribution lists
- Training compliance records
- Manage recurring business processes, such as team meetings, schedules, and reporting.
- Assist with travel arrangements for employees.
- Support new starters in their induction journey.
- Coordinate team and client-facing events.
- Act as a central point of coordination between North Transport leadership, stakeholders, and across the region.
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In collaboration with Business Operations and team leaders, you’ll:
- Drive efficient ways of working
- Share best practices in process improvement
- Contribute to digital transformation, including the adoption of tools like SharePoint, OneDrive, and Copilot.
At Arup, you belong to an extraordinary collective where diversity, innovation, and purpose thrive. You’ll work on tangible, socially useful projects with meaningful impact—professionally, personally, and for your communities.
Is this Role Right for You?
We’re looking for individuals who:
- Strong communication skills – Both written and verbal, with the ability to build positive, productive relationships across large, hybrid teams.
- Proven organisational skills – Ability to manage multiple priorities effectively in a fast-paced environment.
- Technical proficiency – Strong knowledge of Microsoft Office (particularly PowerPoint) and ideally:
- SharePoint
- OneDrive
- Copilot
- Collaborative and proactive mindset – Solutions-focused, growth-oriented, and eager to refine processes for continuous improvement.
- Discretion and professionalism – Can handle sensitive and confidential information with attention to detail and discretion.
Desirable but not essential:
- Experience within an engineering consultancy or large global firm.
- Familiarity with CRM systems.
- A Level 4 NVQ or equivalent administrative/secretarial qualification.
- Willingness to occasionally travel between North offices.
For inquiries (not CVs), contact Drina Zupanovic at: Drina.Zupanovicgerard@arup.com
Please note: We’ll never request your bank details during recruitment.
What We Offer You
At Arup, we invest in every member’s growth and success. Our total reward package reflects our shared purpose, delivering fair, competitive, and flexible benefits aligned with our values:
- Attractive pay tailored to market standards and individual contribution.
- Career development opportunities to belong, grow, and thrive in a supportive environment:
- Health and wellbeing support.
- Learning and development programmes.
- Impactful work with tangible results.
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As a member-owned trust, Arup’s direction is defined by personal responsibility and purpose, driving ambitious projects for our clients and communities. A key part of our reward strategy is Profit Sharing, allowing members to share in the collective success of our team.
Additional benefits include:
- Private medical insurance
- Life assurance
- Accident insurance
- Income protection insurance
- Flexible benefits to customise support for your health, family, and life needs.
Different People, Shared Values
Arup is an equal opportunity employer committed to a diverse, inclusive, and equitable workplace. We welcome applications from individuals of all backgrounds, including:
- Age (within legal limits)
- Gender identity/expression
- Marital or parental status
- Disability/neurotype/mental health
- Race/ethnicity
- Faith/belief
- Sexual orientation
- Socio-economic background
- Pregnant or on family leave
We actively promote diversity through internal networks advocating for race, ethnicity, gender equity, LGBTQ+ communities, disability awareness, and cross-cultural collaboration.
Guided by our values and alignment with the UN Sustainable Development Goals, we foster inclusive spaces and sense of belonging for all colleagues. Via arup.com/careers/your-life-at-arup, explore how we support personal growth and social impact.
Accessibility Commitment: Please reach out to Drina.Zupanovicgerard@arup.com ahead of applying if you require reasonable adjustments for access or performance of the role.
Phase-Based application process and additional resources: arup.com/careers/recruitment-process
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