Montagu Evans
Team Coordinator - Business Services
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Overview
THE FIRM
Montagu Evans is a UK property consultancy that helps clients unlock value from complexity, because that’s where the most meaningful opportunities live.
Our purpose is to bring clarity, creativity, and conviction to the complex. We are experts who collaborate to create value, not just preserve it and our team is built for impact, not oversight.
We specialise in high-value, complex assets across the property lifecycle, where political, technical or commercial challenges demand a joined-up approach.
THE TEAM/DEPARTMENT
The Business Services team operates across the firm, supporting all departments from our London office. The Central Management Team (CMT) / Business Services team works closely with senior leadership and specialist functions, including:
- HR
- Finance & Risk
- Marketing & Business Development
- IT and Data
- Operations and wider support teams
This role sits within CMT / Business Services, supporting senior stakeholders across these areas.
ROLE OVERVIEW
To provide highly proactive diary, meeting and administrative support to the CMT / Business Services leadership team.
This role will act as a central coordinator across multiple senior stakeholders, with a strong focus on forward planning, diary optimisation and meeting coordination. The role will also support invoicing and financial administration through the firm’s systems (NetSuite), ensuring accuracy and consistency across the team.
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1. Diary & Meeting Management (Primary Focus)
- Proactively manage and coordinate diaries for senior stakeholders
- Organise internal and external meetings, particularly complex or multi-attendee scheduling
- Review diaries 1–2 weeks ahead to identify and resolve clashes, protect priority time and ensure appropriate breaks
- Liaise with EAs and coordinators across the business to align diaries
- Send, manage and follow up meeting invites, rooms and logistics
- Support prioritisation through regular check-ins where required
2. Invoicing & Financial Administration
- Process supplier, consultant and client invoices using NetSuite
- Ensure invoices are submitted accurately and in a timely manner
- Liaise with Accounts Payable and internal teams to resolve queries
- Maintain organised records and track invoice status where required
- Build a working understanding of codes and processes to support the team
3. Travel & Expenses
- Arrange travel and accommodation as required
- Process expenses accurately and in a timely manner for senior stakeholders
- Owning and process company card expenses accurately and in a timely manner
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4. Administrative & Document Support
- Prepare, format and proofread reports, presentations, fee proposals and meeting materials
- Ensure all documents meet firm brand and quality standards
- Manage correspondence and act as a point of contact when required
- Organise document packs and materials for meetings
5. Team & Operational Support
- Support onboarding and inductions for new starters
- Assist with team meetings, events and external engagements
- Provide flexible administrative support across the wider team
- Work with the Business Executive to improve processes and ways of working and support where required on Business Services led projects
- Ad hoc administrative support as required from time to time
KEY REQUIREMENTS
- Highly organised with strong attention to detail
- Proactive and forward-thinking, with a strong sense of ownership
- Comfortable with ambiguity and an ability to drive coordination
- Confident managing multiple senior stakeholders
- Strong diary management and coordination skills
- Comfortable working with systems and structured processes (e.g. NetSuite)
- Excellent communication skills
- Strong IT skills (Outlook, Word, Excel)
- Discreet, reliable and professional
- Collaborative team player with a flexible approach
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