How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Team Coordinator
Team Coordinator – North Transport Portfolio
About Arup and This Role
Arup’s purpose, shared values, and collaborative approach have set us apart for 80 years, guiding how we shape a better world. Our North Transport Portfolio brings together multidisciplinary teams delivering some of the UK’s most significant transport and infrastructure projects across Leeds, Manchester, and the wider North region.
This is a critically important opportunity to join our North Transport Portfolio as a Team Coordinator. In this role, you’ll play a pivotal part in enabling our transport teams to operate effectively by providing day-to-day coordination, supporting operational, governance and project-related activities. You’ll help our technical specialists deliver excellent outcomes for clients while leveraging your organisational, communication, and collaborative skills.
This is an exciting opportunity to work in a dynamic, purpose-driven environment where your coordination, communication, and organisational skills will have a direct impact across multiple projects and teams.
Responsibilities
You will be responsible for:
- Day-to-day team coordination, ensuring smooth operational activity across the North Transport Portfolio.
- Preparing high-quality documents, presentations and communications that align with Arup’s branding, including:
- Proofreading and editing content for clarity, consistency, and professionalism.
- Supporting business-winning activities, such as bidding submissions (CVs, project sheets, supporting documentation).
- Managing team workstreams, including:
- Maintaining organisational information, Teams spaces, and distribution lists.
- Tracking training compliance and recurring business processes.
- Coordination of team meetings, schedules and travel arrangements.
- Supporting new starters through onboarding and induction, including:
- Representing the team at internal and client-facing events.
- Coordinating project-related logistics and emberpoint liaison for technical delivery teams.
- Working with Business Operations colleagues to:
- Drive process efficiency by sharing best practices.
- Contribute to continuous improvement through adoption of digital tools and technologies (including Microsoft Copilot, SharePoint, OneDrive).
- Keeping responsive to tactical operational needs while fostering a collaborative, well-organised work environment.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Key deliverables:
- Up-to-date government and travel requirements alignment (including mandatory eLearning).
- Integration of digital-first workflow efficiencies for teams.
- Streamlined reporting against key operational markers and supporting resources.
Requirements
Essentials
- Excellent communication skills – Strong written (emails, reports) and verbal abilities.
- Ability to build positive relationships across large, hybrid teams.
- Highly organised, with a keen eye for detail to manage multiple priorities effectively in a fast-paced environment.
- Proven Microsoft Office proficiency (especially PowerPoint), with familiarity or experience of SharePoint, OneDrive highly valuable.
- Strong collaborative mindset, with a proactive, solutions-focused approach and a growth mindset ready to improve processes.
- Ability to handle sensitive and confidential information with professionalism, discretion, attention to detail.
Desirable
- Experience in engineering consultancy or large global organisation environments.
- Hands-on CRM, Departmental EDM or project tool knowledge.
- Formal qualification: A Level 4 NVQ or secretarial/administrative credential (equivalent).
- Willingness to travel occasionally between Northern offices.
Why Join Arup?
A Purpose-Driven Career
At Arup, you belong to an extraordinary collective where people thrive individually while shaping a better world together.
You’ll work towards projects with socially useful outcomes that make an impact on Arup, your career, members, clients, and communities.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Attractive Compensation & Benefits
Our total reward package reflects your contributions while supporting your wellbeing and professional growth:
- Competitive compensation aligned with your skills and market value.
- Fixed Profit Share incentive, enabling members to benefit from Arup’s collective efforts.
- Private medical insurance, life assurance, accident insurance, and income protection.
- Fully-funded Nestr learning subscription for growth-development.
- A portfolio of on-demand benefits (subset of Wacl) tailored for financial security, fitness, childcare assistance, IVF support, financial advice etc.
Employee-Owned for an Open Future
As an employee-owned company, we prioritise collective success, empowering members to choose work that drives our purpose and leaves a lasting legacy.
Commitment to Inclusion & Diversity
Arup is an equal opportunity employer that celebrates a diverse and inclusive workforce. We actively nurture:
- Age-diverse teams (within legal limits).
- Gender equity + LGBTQ+ inclusion.
- Disability and neurodivergence integration.
- Race, ethnicity, faith/religious diversity.
- ** socioeconomic and family leave support**.
Internal networks like Unity (race/ethnicity), Collective (gender equity), Mobility Champions (disability and neurodiversity), and our Member Alliance (LGBTQ+) ensure everyone has a platform to succeed.
Application & Inclusive Support
To learn more about the full recruitment process, visit Arup’s careers page.
If you require any support or reasonable adjustments to accommodate your needs during this process (including the role’s essential functions), please contact: [Drina Zupanovic] Drina.Zupanovicgerard@arup.com
Job Name: Team Coordinator – North Transport Portfolio Location: North offices (Leeds, Manchester) Employment Type: Full-time permanent role
Always Arup: Safeguarding Notice Read more about our responsibility protections here.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills