NHS Scotland
Team Secretary - Business Support
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NHS Greater Glasgow and Clyde (NHSGGC)
NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.
The Role
This is an exciting opportunity to join NHS Greater Glasgow and Clyde as a Team Secretary within the East Dunbartonshire Alcohol and Drug Service, providing vital support to a multi-disciplinary team. You will play a key role in ensuring the smooth and efficient running of administrative and clinical processes that directly impact patient care. Working within NHSGGC, you will be part of a supportive and forward-thinking organisation committed to delivering high quality, person-centred services to our communities. This role offers variety, responsibility and the chance to build strong working relationships across a wide range of professionals. You will be central to communication, coordination and organisation within a busy and rewarding service. If you are organised, motivated and passionate about supporting healthcare delivery, this is an excellent opportunity to make a real difference.
We are unable to offer sponsorship for this post.
All roles will be assessed for sponsorship eligibility in line with current Home Office requirements. NHS Greater Glasgow and Clyde (NHSGGC) can only issue a Certificate of Sponsorship (CoS) where these are met.
Duration, Location, and Working Pattern
This role is part-time and on a fixed-term contract
- You will be working within Kirkintilloch Health & Care Centre
- Monday to Friday 13:00 - 17:00
Please note the salary is Pro Rata for part-time hours.
Key Responsibilities
- Provide a high-quality secretarial and administrative service to the multi-disciplinary and multi-agency team
- Act as a first point of contact managing telephone and face to face enquiries from staff, patients and external partners
- Organise and support clinics including maintaining appointment systems and team diaries
- Prepare documents, correspondence and minutes using audio typing and administrative systems
- Maintain accurate filing systems and patient records in line with data protection and confidentiality standards
- Manage office systems including room bookings, stationery supplies and basic financial processes
- Support reception duties and ensure a professional, efficient and welcoming service environment
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Knowledge, Training, Qualifications and/or Experience Required to Do the Job
- Standard Grade English or equivalent experience with strong written and verbal communication skills
- Proven administrative experience preferably within a mental health or healthcare setting
- Proficiency in Microsoft Office including Outlook with strong IT and keyboard skills
- Experience of audio typing with a high level of accuracy and attention to detail
- Excellent organisational skills with ability to prioritise workload and meet deadlines
- Strong interpersonal skills with ability to work effectively within a team and across services
- Ability to work on own initiative with flexibility and a proactive approach to supporting service needs
What We Offer
We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.
As an NHS Scotland employee, you will be entitled to:
- A minimum of 27 days annual leave, increasing with length of service, plus public holidays
- Membership of the NHS Pension Scheme, including life insurance benefits
- Salary Sacrifice Car Benefit Scheme
- Development opportunities including study bursaries, e-learning and classroom-based courses
- Enhanced pay for working public holidays
- NHS discounts on a wide range of goods and services
- Confidential employee support and assistance, including counselling and psychological therapies
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Interested?
If you would like to find out more, we would love to hear from you.
For An Informal Discussion, Please Contact
Jacqueline Hughes, HSCP Administrator on 07976929865 or jacqueline.hughes3@nhs.scot
Details on How to Contact the Recruitment Service and the Recruitment Process
This post may close early due to the volume of response. Please submit your application form as soon as possible.
AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.
Show us the real you: Your application should reflect your skills, experience, and motivations authentically. Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers. Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.
Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.
NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.
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