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Time and Attendance Coordinator
Time & Attendance Coordinator – OCS UK & Ireland
About the Role
Working Days & Hours: Monday to Friday | 9:00 AM – 5:30 PM
Job Title: Time & Attendance Coordinator
We are looking for a highly organised and detail-focused Time & Attendance Coordinator to join our team. In this role, you will ensure accurate and compliant workforce data management, support payroll processes, and collaborate with managers to address queries while upholding company policies.
This is an ideal opportunity for someone who thrives in a fast-paced environment, enjoys working with both systems and people, and delivers outstanding accuracy and service.
Responsibilities
- Assist with job mobilisations, working closely with the HR Support Team to ensure correct setup of sites and employees.
- May include travel to new client sites for installation.
- Calculate and update holiday adjustments in the system.
- Collaborate with the Time & Attendance (T&A) Mobilisation Lead and T&A Compliance Lead to maintain and roll out current training materials.
- Partner with the T&A Business Support Analyst on Monthly Operational Drop-Ins.
- Represent T&A in bid meetings to ensure realistic commitments are made.
- Maintain data integrity in alignment with the company’s Target Operating Model (TOM).
- Enforce system policies and procedures, escalating non-compliance to the T&A Manager as needed.
- Generate and review system reports, identifying updates and coordinating corrections with the T&A Team.
- Conduct payroll-related checks as required to support processes.
- Investigate root causes of compliance issues, escalating findings to the T&A Manager.
- Respond to queries and resolve attendance/payroll issues within agreed Service Level Agreements (SLA) via email and case management systems.
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Requirements
- Proven experience working with Operations, Payroll, and HR teams.
- A proactive mindset with a passion for improving processes.
- Strong organisational skills and ability to manage deadlines and priorities efficiently.
- Excellent communication skills, including confidence interacting with multiple stakeholders.
- Familiarity with Timegate software is desirable but not mandatory.
About the Company
OCS UK & Ireland is a leading facilities management company, employing 50,000+ colleagues and generating over £2Bn in revenue. Our service offerings include:
- Facilities management
- Hard services
- Cleaning
- Security
- Catering
Our Mission: To make people and places the best they can be for our colleagues, customers, and the communities we serve.
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Our Values:
- Trust
- Respect
- Unity
- Empowerment
Why Work for OCS?
✅ Award-Winning Employer: Ranked 36th on Glassdoor’s Best Companies to Work For 2025—we prioritise employee recognition and growth.
🚀 Digital Learning: The OCS Academy provides access to digital courses and training to develop skills and advance your career.
🙂 Retail Perks: Our Hapi app offers exclusive discounts, rewards, and wellbeing resources.
📝 Professional Growth: Supporting 600+ live learners across the UK & Ireland with career development and qualifications.
💰 Flexible Pay: Use Wagestream to access earned wages before payday. (Terms depend on contract.)
How to Apply
Interested in joining a company that values career progression, professional development, and an inspiring workplace? Click to apply and register your interest. You can also sign up for job alerts to receive notifications about future opportunities.
We are an equal opportunities employer and celebrate diversity in all aspects of recruitment, broadly considering candidates regardless of:
- Race
- Gender
- Nationality
- Religion or belief
- Sexual orientation
- Disability
- Age
We foster an inclusive environment and actively encourage applications from all backgrounds.
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