How your CV stacks up
1Upload CV
2Analyse CV
3Improve CV
Upload your CV to see how well it fits this job role
?%
Aldeburgh Town Council
Job Description and Person Specification
Post Title: Town Clerk
Reporting to: Full Council
Location: Aldeburgh Town Council Offices, Aldeburgh, Suffolk
Hours: Full-time (including attendance at evening meetings and occasional weekends)
Salary: SCP 28 (£39,152 per annum) plus Local Government Pension Scheme. Salary will be subject to National Joint Council (NJC) pay awards.
Contract: Permanent (subject to satisfactory completion of probationary period)
Job Purpose
To support the Town Council in the effective strategic leadership, governance, administration, legal compliance, and day-to-day management of Aldeburgh Town Council.
Key Responsibilities
Governance and Administration
- Support in the strategic planning and future development of the Council.
- Assist in implementing Council decisions, policies, projects, and initiatives.
- Support the administration of Full Council and Committee meetings, including the preparation of agendas, reports, and minutes.
- Assist in ensuring that the Council operates within statutory requirements and follows proper governance procedures.
- Undertake governance, compliance, strategic, and operational responsibilities as part of a structured mentoring programme.
- Provide advice and support to Councillors on matters relating to Council business.
Democratic Services
- To work with the Councillors on their priorities for Aldeburgh.
- To work with and update Committee Chairs/Heads of Working Groups on a regular basis.
- Attend and minute all meetings of the Full Council, working groups, and relevant Committees, including evening meetings.
- Ensure meetings are conducted in accordance with legal and procedural requirements.
- Prepare and maintain accurate records, minutes, and official documentation.
- Assist in the management and publication of Council records in accordance with transparency requirements.
- Update and maintain Terms of References for Committees and Working Groups.
Operational Management
- Support the administration and delivery of Council services and facilities.
- Assist in the management and maintenance of Council-owned assets, including public spaces, buildings, and community facilities.
- Implement effective risk management arrangements across Council operations, projects, and events.
- Contribute to the development and monitoring of Council policies and procedures.
- To update Council Policies, Risk Assessments, and Event Management Plans at an annual Full council Meeting.
- Share Council emails and correspondence with the mayor or another designated Councillor.
- Share Office diary and appointments with the mayor or another designated Councillor.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Community and Stakeholder Engagement
- Act as a key point of contact for residents, businesses, community groups, and external partners.
- Support the delivery of community events, projects, and initiatives that enhance the town and quality of life for residents.
- Promote high standards of customer service, communication, transparency, and professionalism.
- Build and maintain positive relationships with local organisations, statutory bodies, and stakeholders.
Finance and Budget Support
- To work with the Chair of the Property and Finance Committee on all financial matters (head of the Property and Finance working group).
- Assist the Responsible Financial Officer (RFO) in preparing the Council's annual budget and precept.
- Support the monitoring and management of budgets within designated areas of responsibility.
- Assist with the preparation of grant applications, funding bids, and project funding opportunities.
- Support financial administration and compliance with the Council's financial regulations.
General Duties
- Maintain confidentiality, integrity, and professionalism at all times.
- Undertake training and continuing professional development as required.
- All training programs to be agreed by the mayor in conjunction with the Chair of the HR Committee, and training expenditure to be agreed to by Full Council.
- In the first instance, consult the professional bodies subscribed to by Aldeburgh Town Council.
- Comply with Council policies, procedures, and statutory obligations.
- Undertake any other duties reasonably commensurate with the grade and responsibilities of the post.
Person Specification
Qualifications and Knowledge
Essential
- Good standard of education.
- Knowledge and understanding of local government or public sector administration.
- Understanding of governance, committee structures, and meeting procedures.
- Strong understanding of administrative and organisational processes.
- Willingness to study for the Certificate in Local Council Administration (CiLCA) if not already qualified.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Desirable
- Certificate in Local Council Administration (CiLCA).
- Understanding of legislation relevant to local councils, including the Local Government Act and related regulations.
- Knowledge of local government finance and budgeting.
- Understanding of the role and responsibilities of a Town or Parish Council.
Experience
Essential
- Experience in an administrative, governance, local government, or public sector environment.
- Experience of preparing agendas, minutes, and formal reports.
- Experience of working with stakeholders, community groups, or members of the public.
- Experience of coordinating projects or delivering initiatives.
Desirable
- Experience working within a Town Council, Parish Council, District Council, County Council, Unitary Authority, or other public sector organisation.
- Experience of project management.
- Experience of budget monitoring or financial administration.
- Experience of managing community projects or events.
Skills
Essential
- Excellent written and verbal communication skills.
- Strong organisational and time management abilities.
- Ability to prioritise workload and meet deadlines.
- Excellent IT skills, including Microsoft Office applications and email systems.
- Ability to work independently and as part of a team.
- Ability to produce accurate reports and records.
Desirable
- Experience of local government software systems.
- Skills in grant applications and funding bids.
- Website and social media administration experience.
Personal Attributes
Essential
- Professional, reliable, and discreet.
- Flexible and adaptable approach to work.
- Strong attention to detail.
- Commitment to public service and community engagement – A “can do” approach.
- Positive and collaborative approach to working with councillors, colleagues, and the public.
- Willingness to attend evening meetings and occasional weekend events.
Additional Requirements
Essential
- Ability to travel locally when required.
- Commitment to undertake some training and professional development.
Desirable
- Full UK driving licence and access to a vehicle.
Aldeburgh Town Council is an equal opportunities employer and welcomes applications from all suitably qualified candidates.
Deadline for Applications: Friday 31st July at 5pm. Interviews will be the following week.
Trusted by 25,000+ job seekers
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Communication
Organizational Skills
Time Management
IT Skills
Report Writing
Governance
Project Management
Budget Monitoring
Community Engagement
Customer Service
Administrative Skills
Legal Compliance
Risk Management
Public Sector Knowledge
Stakeholder Management
Event Management