Flannery Plant Hire
Transport Administrator
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Transport Administrator
Transport Administrator – Flannery Plant Hire
About Flannery Plant Hire
Flannery Plant Hire is one of the UK's leading providers of operated and self-drive plant equipment, supporting major infrastructure and construction projects nationwide. We invest in people, technology and innovation to build the workforce of the future.
Role Summary
We are recruiting a Transport Administrator to join our transport and depot team. The successful candidate will provide administrative and operational support to ensure efficient planning, documentation and movement of plant and equipment. This role requires strong organisational skills, attention to detail, excellent communication, and a proactive approach to supporting drivers, planners, and depot staff.
Key Responsibilities
- Provide day-to-day administrative support to the transport team, including:
- Processing work orders
- Updating delivery schedules
- Maintaining transport records
- Coordinate with transport planners and depot staff to:
- Allocate vehicles and drivers
- Monitor job progress
- Communicate changes to customers and sites
- Prepare and issue delivery paperwork, job sheets, permits and customer documentation:
- Ensure accurate completion and electronic submission where required
- Manage inbound and outbound calls and emails whilst dealing professionally with:
- Customer enquiries
- Driver queries
- Supplier communication
- Maintain and update transport databases, including:
- Vehicle logs
- Tachograph records
- Compliance documentation (as per company procedures and legal requirements)
- Support the booking and scheduling of vehicle maintenance, inspections, and repairs by liaising with workshops and depot teams
- Monitor drivers’ hours, DQC/CPC records, and licence validations; flagging expiries or non-compliance to the transport manager
- Produce routine performance metrics and reports for the transport manager such as:
- Delivery performance
- Vehicle utilisation
- Incident logs
- Assist with health & safety administration by:
- Recording incidents
- Maintaining toolbox talk attendance records
- Supporting a safety-first culture
- Contribute to continuous improvement projects and process reviews, including:
- Training delivery
- Enhancing transport administration
- Improving customer service standards
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Skills and Attributes
- Proven experience in transport administration, logistics support, or depot administration, preferably within haulage, plant hire, or construction sectors
- Strong organisational and time management skills, with the ability to prioritise competing tasks and meet deadlines
- Excellent written and verbal communication skills, including a professional telephone manner and customer-focused approach
- High attention to detail, particularly for documentation, data entry, and compliance records
- Strong IT skills, confident in Microsoft Office applications (Excel, Word, Outlook) and experience with transport management systems or databases
- Ability to collaborate effectively across teams and build positive relationships with:
- Drivers
- Site staff
- Other stakeholders
- Remain calm under pressure
- Flexible and proactive mindset with a commitment to health & safety and company procedures
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Qualifications
Essential
- Previous experience in a transport, logistics, or administrative role, with relevant sector knowledge
- Competent IT skills, including experience with Excel and electronic record keeping
- Strong communication skills and the ability to manage multiple stakeholders professionally
Desirable
- Familiarity with transport management systems, telematics platforms, or depot operating systems
- Knowledge of Drivers’ Hours regulations and experience managing tachograph records and Driver Qualification Checks (DQC/CPC)
- Previous exposure to plant hire or construction industry processes
What We Offer
- Competitive salary and benefits package
- Regular hours with opportunities for flexible working patterns
- Ongoing training and development, including:
- Compliance courses
- Systems training
- Health & Safety education
- Supportive and inclusive workplace with clear career progression opportunities
- Opportunity to work with industry-leading equipment and contribute to a market-leading plant hire business
Why Join Flannery?
If you are organised, customer-focused, and committed to delivering high standards in transport administration and compliance, we’d love to hear from you. Flannery Plant Hire is an equal opportunities employer—Applications from all suitably qualified candidates are welcome.
How to Apply
Please submit your CV and a brief covering statement outlining:
- Your relevant experience
- Your availability Early applications encouraged.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills