Travel Consultant - Healthcare Team

At Reed & Mackay, we are more than a global leader in travel and event management; we are a team united by passion, care, and entrepreneurial spirit. As a unique brand within the Navan Group, we provide deep sector expertise and customised programmes from offices across the globe.

With over 60 years of innovation in service, our success is built on delivering flexibility, reassurance, and insight to our clients. Our built-for-service technology and high-touch expertise removes the hassle from travel and event management, connecting businesses globally while keeping their people productive and safe and their costs down.

Looking for the next opportunity? Join our dynamic, inclusive culture, where your ideas are valued, your growth is supported, and your contributions help shape the future of global travel and events.

UK based employee working US hours

Job Purpose

Due to the successful growth of our business, a full-time position has become available for a highly competent and experienced Healthcare Travel Planner, to work within the Healthcare Travel division. The Healthcare Travel division supports complex, compliance driven travel arrangements for Healthcare Professionals (HCPs), employee relocations and guest travel across global markets. The division ensures that all travel is delivered efficiently, accurately and in full alignment with industry regulations and internal governance requirements.

This varied role requires a team player with excellent relationship, communication and commercial skills, who will develop industry leading relationships. The successful candidate will ideally have a proven track record in booking in healthcare travel logistics, driving income levels into the business at every opportunity as well as possessing strong attention to detail and organisational skills and be able to demonstrate value to both clients and suppliers.

Key Responsibilities

As a primary client liaison of the Healthcare Travel Department, you will further the vision and goals of R&M by providing outstanding support across global markets. Manage end-to-end travel arrangements for Healthcare Professionals (HCPs) in strict alignment with industry regulations and internal compliance frameworks. Follow established processes and standard operating procedures (SOPs). Make sure all travel bookings, documentation and any expenses follow required transparency, approvals and audit trail processes. Maintain up to date understanding of global and regional compliance requirements related to HCP engagement and event participation. Flag potential compliance risks proactively and ensure corrective actions are taken before travel is confirmed. Create individual and group (when required) reservations and accurately input data into internal software systems Provide proactive and consultative travel planning expertise to support objectives and maximise client value. Negotiate competitive fares with airlines, hotels and ground suppliers, securing favourable rates Maintain strong client focus at all times, delivering exceptional service Understand client accounts, to immerse yourself in allocated client brand and culture through understanding of their marketplace and competitor landscape Excellent and strong multi-tasker who works well under pressure and can easily deal with short lead requests within SLA Attend client & internal meetings both virtual and face to face as and when required to do so To be continually aware of the departmental targets and client income. Increase income levels reduce cancellations at all times Achievement of pre agreed OKR’s. Support management on tasks and projects To have regular 1:1 meetings with your Line Manager to progress of the objectives set Financial targets contributed to and achieved