ENCYCLIS
UK - Facility Coordinator (Site Administrator) Walsall ERF
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
UK - Facility Coordinator (Site Administrator) Walsall ERF
JOIN US IN MAKING A REAL DIFFERENCE TO THE WORLD WE LIVE IN!
Who are Encyclis?
Encyclis are dedicated to the safe, efficient, and sustainable recovery of energy from waste. We develop and operate energy recovery facilities that combine technical expertise and state-of-the-art equipment to optimise:
- Efficiency
- Performance
- Safety
Our state-of-the-art facilities transform residual waste—previously destined for landfills—into:
- Sustainable baseload electricity
- Heat
- Other practical resources
This accelerates the circular economy for a sustainable future.
Our Walsall Energy Recovery Facility
Encyclis is constructing a brand new Energy Recovery Facility in Walsall, England. This facility will:
- Reject landfill by processing household, commercial, and non-hazardous industrial residual waste.
- Generate 49 megawatts of low-carbon energy annually—enough to power over 90,000 homes.
- Process over 436,000 tonnes of residual waste per year, diverting it from landfills.
Scheduled to open in 2027, this initiative is a vital step toward sustainable waste disposal.
"At Encyclis, our people drive us forward, fostering growth, innovation, and change."
We offer fantastic benefits to our employees!
The Opportunity: Facility Co-ordinator (Reporting to the Plant Manager)
This keystone role provides executive assistance to site managers while overseeing technical administration and document control systems. Your responsibilities will include:
Key Duties & Responsibilities
Strategic & Administrative Support
- Support the Plant Manager with executive assistant duties.
- Track and schedule Employee Relations Facility (ERF) staff training:
- Oversee administration of training certificates.
- Collaborate with department managers, team leaders, and supervisors to ensure compliance with safety critical training matrices.
- Arrange Operations & Maintenance (O&M) training with external providers.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Document & Systems Management
- Take full ownership of:
- Walsall Document Control systems
- SharePoint libraries, databases, and filing systems
- Use SharePoint to drive electronic signoffs for critical documents:
- SMI (Safety Management Instructions)
- LMI (Legal & Compliance Instructions)
- SOPRAs (Site Operations & Procedures)
- RAMS (Risk Assessment & Method Statements)
Shift & Personnel Coordination
- Maintain accurate records of:
- Staff holidays (dayshift schedules).
- Operations & Maintenance shift rotas.
- Provide administrative support during facility outages.
Document Upload & Control
- Upload records onto SharePoint for:
- Toolbox talks
- Operational briefings
- SOPRAs & RAMS
Facility Maintenance & Supplies
-
Supervise the administrative block cleaning team to uphold high cleanliness standards in:
- Meeting rooms
- Offices
- Welfare facilities
- Workplace cabins
-
Manage stocks and supplies:
- Welfare materials (for staff amenities).
- Cleaning and sanitary products.
- Stationery (across all admin facilities, offices, and meeting rooms).
-
Budget management:
- Leases and replenishments for:
- Water machines
- Coffee dispensers
- Confectionery supplies
- Leases and replenishments for:
Meetings & Guest Coordination
- Organise internal and external meetings/events, including:
- Catering arrangements
- Specialised travel, transport, and accommodation bookings
Reporting & Induction Support
- Compile administrative reports, presentations, and written correspondence relating to the Walsall ERF.
- Maintain and facilitate:
- Staff induction & onboarding records.
- PPE (Personal Protective Equipment) orders & tracking compliance with internal standards.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Technology & IT Support
- Liaise with the IT Manager to manage:
- IT requirements across the site.
- Inventory management.
Site Operations Assistance
- Cover reception duties for visitors.
- Administer site and Health & Safety inductions.
Meeting Minutes & Record-Keeping
- Take minutes during:
- Key Operations & Maintenance (O&M) meetings
- Engineering Planning (EPC) sessions
- Communicate meeting outcomes to stakeholders.
Documentation & Brand Compliance
- Design administrative documentation (e.g., letterheads) for all site communications.
Education & Experience Requirements
Qualifications
- Preferred: National Diploma or National Vocational Qualification (National 3 or 2) in a technical or science-based subject.
- Alternative Considerations: Relevant qualifications combined with first-hand experience in:
- Energy recovery
- Large industrial process plants
Experience
- Ideal: Previous roles in either:
- The energy sector
- The construction industry
- Essential: Experience working as:
- A technical administrator or assistant
- An executive personal assistant (PA)
Skills
Communications
- Outstanding verbal and written English.
Technical Proficiency
- Advanced IT literacy, especially:
- Microsoft Office: Excel (data analysis), Word, PowerPoint, Teams, OneDrive, and SharePoint.
- Ability to read, analyse, and interpret technical and procedural documentation.
Administration & Reporting
- Create sophisticated reports and presentations at Board-level (using Excel, PowerPoint).
- Strong understanding of budgets and financial systems.
Want To Know More?
Visit our company website for further details:
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills