MUFG
Vice President, Senior Project Manager
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Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world. With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career. Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.
Mitsubishi UFJ Financial Group (MUFG) is one of the world’s leading financial groups. Headquartered in Tokyo and with approximately 350 years of history, MUFG has a global network with 1,100 offices in over 40 countries. The Group has over 140,000 employees, offering services including corporate banking, commercial banking, retail banking, wealth management, investment banking, capital markets, personal and corporate trust, and transaction banking. The Group’s operating companies include Bank of Tokyo-Mitsubishi UFJ, Mitsubishi UFJ Trust and Banking Corporation (Japan’s leading trust bank), and Mitsubishi UFJ Securities Holdings Co., Ltd., one of Japan’s largest securities firms.
The Project Promotion team is part of the IT Planning, Reporting and Administration department (IPR). The role of the IPR department is to ensure communication and liaison with Head Office (HO) in Tokyo, for both Bank and Securities, as well as accountability for EMEA Technology wide reporting, management of resourcing processes, management of asset processes and administration of wider planning processes including annual budget planning.
The Infrastructure Portfolio is part of the Project Promotion team which delivers EMEA and global projects within the planned schedule and budget.
NUMBER OF DIRECT REPORTS
2-3 contractors
MAIN PURPOSE OF THE ROLE
To plan, direct and govern one or more complex and/or large projects in the Data and Finance portfolio, ensuring extensive upfront planning, agile risk management and rigorous governance to provide quality, outcomes, timelines adherence and detailed cost requirements. This includes ensuring compliance with the prescribed project delivery framework and ensuring that reporting obligations as defined within the project delivery framework are met
- To scope each project and plan individual project delivery upfront. The project being delivered could be both non-IT (including but not limited to creation of a new procedure or standard or new control(s); Redesign of a business process; Organizational change management; Regulatory impact assessments) and IT related (including but not limited to creation of enhancements/revisions to an application, creating a database, or system migration).
- To manage un-resourced roles in line with published rules and timelines (and minimize escalation except for valid exceptions e.g. re-prioritization of resource with critical skills / on the project critical path)
- To engage all stakeholders of the project and able to influence business decisions, where relevant, for better project benefit realization and agree/ put in place effective project governance using the guidelines in the project delivery framework. Ensure that escalation is into the Data and Finance portfolio committee.
- To create the baseline plan and scope for the project. Overseeing that project delivery adheres to agreed scope and baselined timeline.
- To re-plan and raise change controls without the project breaching approved budget / timeline etc when change happens.
- To provide Change Management expertise to manage delivery, resolve conflict and mitigate change risk and advise the business on decisions relating to change
- To structure the project plan with meaningful milestones (following guidelines in the project delivery framework) that when baseline provides a basis to regular project reporting.
- Provide transparency as to project progress in regular project updates; ensuring that no project reporting data becomes “stale” or out of date.
- Ensure that reporting updates are meaningful to all project and Data and Finance portfolio stakeholders, not all of whom will be SMEs in all aspects of the project.
- Provide executive summarized information when requested to Central PMO for inclusion in executive reporting about the Data and Finance portfolio.
- Ensure do ability of the projects are confirmed through resources and budget confirmation.
- Mentoring junior PMs and ensure team contribution through regular quality data updates related to projects.
- To support portfolio/program manager in the delivery of portfolio strategy, including providing input into the required reporting forums.
- To collaborate with key functional or business stakeholders to achieve clear outcomes / deliverables in relation to the portfolio book of work
- To provide accurate, and concise, point-in-time reporting to all stakeholders, generated from golden source tools including the General Ledger, and PPM (Portfolio, Program, Project Management) tools.
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KEY RESPONSIBILITIES
- Full lifecycle project management ensuring that the projects being delivered are compliant to minimum quality standards defined in the project delivery policy / process / procedures. This includes being complete (in terms of data capture as specified in the tool set and documentation standards); current (no stale data as in missed dates); and accurate (maintained with the latest update).
- Responsibility for the project will be from initiation through to handover to business and project closure. This will be through regular and proactive use of reporting provided by central PMO; and regular meetings with staff delivering the portfolio of work
- Regular catch-up with peers / risk control owners in other departments who have vested interest in quality project delivery.
- Using golden source data to submit updates to executive committees instead of off-line data sources
- Run and manage steering committees, working groups (cross functional) and ensure accountability of actions against timelines and responsible stakeholders
- Support the Data and Finance portfolio and program manager, who has overarching responsibility for the governance and delivery of all projects within the Data and Finance portfolio.
- Identify and understand issues, errors or concerns, swiftly and accurately and resolve problems considering agreed policy, procedures and service needs.
- Carry out analysis and form clear recommendations and proposals on projects based on sound business rationale.
- Clearly articulate strategic imperatives and benefits of projects – describe complex problems and solutions in a compelling manner, influencing senior management.
- Ensure consensus and collaboration with project delivery partners.
- Be a trusted partner to stakeholders, central PMO and other departments ensuring updates are transparent and accurate; actions, risks, issues, dependencies are effectively managed through to completion.
- Running and managing project steering committees, working groups (cross functional) and ensuring accountability for delivery of actions against planned timelines is clearly defined / executed.
- Define and track the delivery of project outcomes and benefits to justify the business case and decisions to priorities the project for delivery.
- Engage, contract and manage third party vendors within the procurement policy and third-party vendor management policy.
- Define and recruit (from internal teams) project delivery staff of the correct caliber to deliver success.
- Ensure that responsibilities are appropriately assigned and controlled.
- Ensure that project and steering staff have a clear understanding of their duties to ensure that project delivery is adequately monitored and controlled.
- Show awareness of all sub portfolios within the investment portfolios in scope to assist in identifying synergies and avoiding duplication of effort.
- Able to operate autonomously and align projects with long term business objectives and enhance organizational values through benefit realization.
- Able to develop risk mitigation strategies before blockers occur to the project and evaluate and improve processes to boost overall project management efficiency.
- Manage and mentor junior PMs and promote team contribution towards seamless governance of the portfolio
- Ensure that project delivery steering committees / working groups remain in governance: that meetings are quorate, the Terms of Reference are reviewed at the end of each project delivery phase, that the portfolio committee has visibility / transparency of project delivery status, change and risk and that project risk and issues (RAID) items are escalated appropriately / on time. This is through:
- Creating a baseline and management of baseline (budget, scope, outcomes / benefits, timeline)
- Approval of change
- Approval and closure of mitigating actions for escalated risks and issues
- Approval of project go live and capture / logging of Accountable Executive Attestation at go live
- Approval to close project following update as to lessons learned and project closure reports
- Approval of every project business case (benefits vs cost)
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WORK EXPERIENCE
Essential:
- Proven track record delivering projects to financial institutions within time and budget.
- Demonstrable experience of:
- Investment budget management – accurate forecasting of cost categories; management of “estimate at complete” vs budget; budget change control (at individual project level).
- Demonstratable insight into controlling cost e.g. no actuals being committed before budget approval and planning / interventions that need to be made if approved budget (vs committed budget) is at risk of being exceeded
- Investment project allocations agreement – working across stakeholders to agree how project costs (budget, increase to on-going expense budget) and benefits and gaining commitment that these costs are factored into their department business plans.
- Delivery resource review and attestation of on time project delivery (“do ability”) – working across resource supply teams to confirm the availability of required capacity to deliver the portfolio, overseeing project manager progress to securing resource or re-planning project delivery timelines avoiding “crisis escalation” except in genuine cases of inability to secure a rare skillset.
- Project Management Subject Matter Expertise –managing delivery several potentially unrelated projects, resolving conflict, delays and mitigate change risk and advise the business on decisions relating to change
- Project / Programme governance design and delivery – delivering regular and relevant reports to portfolio committees / or more senior management / executive forums.
- Regular, proactive maintenance of the project governance committee terms of reference and minute taking /
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