Job Overview

We are currently seeking a Workforce Coordinator to join our team.

This is an excellent opportunity for a highly organised and proactive individual to play a key role in ensuring the smooth operation and workforce planning of the Ultrasound department.

We would be looking for 1.0 WTE, but there could be flexibility for the right candidate.

Main duties of the job

The overall purpose of the post is to contribute to the effective delivery of patient-focused Radiology Ultrasound services. The post holder will support the smooth running of the Ultrasound department by coordinating workforce arrangements, maintaining accurate rota information, supporting leave and absence processes, and communicating changes promptly to clinical, administrative, and operational teams.

Every member of staff is expected to be flexible in the way they work and to undertake any tasks or activities that they are competent to do. Full training will be provided where necessary.

Working for our organisation

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first-class development opportunities for all staff and have a wide range of professional, management, and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work-life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours; we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

Detailed Job Description And Main Responsibilities

• Work with the Radiology management team, Modality Lead Sonographers, and clinical leads to maintain safe and effective Ultrasound staffing rotas in line with service, training, and patient demand requirements.
• Work with Sonographers, Radiologists, Radiology Department Assistants, and administrative teams to ensure appropriate levels of service are provided across Ultrasound sessions, including outpatient, inpatient, obstetric, gynaecology, and other agreed Ultrasound pathways.
• Communicate changes to Ultrasound rotas, room cover, session availability, and service arrangements to relevant clinical, booking, reception, and operational teams in a timely manner.
• Act as a central point of contact for Sonographers, Consultant Radiologists, Radiology Department Assistants, and managers, providing advice and guidance on rota processes, leave arrangements, mandatory training, and relevant Trust policies.
• Manage the Ultrasound rota on a daily basis, identifying gaps due to sickness, annual leave, study leave, or other absence, and escalating risks to service cover as required.
• Ensure that Ultrasound bookings teams, reception teams, clinical leads, and relevant service areas are informed of staff absence or changes to room/session availability, so that clinical commitments can be managed safely, and cancellations are avoided wherever possible.
• Record requests for annual leave, study leave, and other planned absence for Ultrasound staff, ensuring appropriate cover is available and agreed processes are followed.
• Support the induction of new Ultrasound staff, including providing relevant rota, leave, access, and departmental information.
• Support the Operations Manager, Modality Lead Sonographers, and Radiology management team with the use of bank, agency, or locum Ultrasound cover where required, helping to monitor usage, cost, and service impact.
• Support appropriate staffing for Ultrasound lists and rooms to maximise capacity, maintain patient flow, and reduce avoidable unused appointment slots.
• Work with the Radiology management team, bookings teams, and Ultrasound clinical leads to support delivery against diagnostic waiting time standards and local service priorities.
• Maintain accurate rota records, leave records, and workforce information, ensuring changes are documented clearly and available to appropriate managers and teams.
• Provide cross-site support for Radiology Ultrasound workforce coordination where required, recognising the need to support service resilience across Trust sites and Community Diagnostic Centre activity.