About The Role

Workplace Assistant

Salford – Media City – Full time office based

Permanent

About HF

People. Not just lawyers

We’re not your typical law firm – we’re people with a passion for helping our clients and each other achieve the best possible outcomes. We are leading legal advisers to the insurance and commercial sectors across the UK & Ireland, known for our innovation, client focus, and long-lasting relationships. We do things differently, with a forward-thinking approach built around our clients’ needs, supported by cutting-edge technology and a culture built around people from a wide range of backgrounds who are taking an equally wide range of routes to building their careers in law.

Working onsite at our Media City Office to provide a blend of hands on and administrative support to our Facilities Team.

This is what the hiring manager, Philip, says about the role;

"This is a varied and busy role office based role, so we’re looking for someone proactive, enthusiastic and confident to join the team. Working closely with a number of different departments within the business, this is a great opportunity for someone who enjoys keeping things running smoothly within the office environment and takes pride in creating a positive, well-organised workplace."

What You’ll Be Doing

• To liaise with the Facilities Co-ordinator in relation to onsite deliveries and requests. This will include some manual handling.
• Being a visible presence in the office and readily available to assist colleagues, clients and visitors.
• Stock check and ordering of office consumables across all HF Sites.
• To assist with DSE assessment administration.
• Assist with the booking of business travel in line with the business travel policy.
• Ensuring a confident telephone manner to deal with inbound and outbound calls to suppliers, contractors and colleagues.
• Assist with access pass management in line with the starter/leaver policy.
• Fire Marshal duties
• Involvement in Facilities projects to assist in the collection and presentation of data. This will require excellent written and verbal communication skills to liaise with suppliers.
• Involvement in office move projects
• Office Health & Safety checks/walkarounds.
• Meeting room management to include booking rooms, making sure rooms are equipped with any specialist equipment/refreshments and altering room layouts to meet the requirements of the business.
• Front of House assistance – meet and greet clients, pre-order any outside catering.
• To use all office equipment efficiently & competently.
• To ensure the confidentiality of all the firm’s and client’s documentation and information in compliance with all DPA requirements.