How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Workplace Coordinator
Workplace Coordinator – London, UK
About Legora Legora is redefining how legal work gets done—not built for lawyers, built with them. We collaborate with top legal teams globally, delivering excelling precision, speed, and trust. Our AI-native workspace empowers legal professionals to work smarter by analysing documents at scale, automating workflows, and removing unnecessary complexity.
Trusted by 1,000+ customers across 50+ countries, including Cleary Gottlieb, Goodwin, Linklaters, and Barclays, we’ve achieved $100M+ in ARR and continue growing through acquisitions. With teams across Europe, North America, and APAC, we’re scaling fast—London alone is growing from 60 to 120+ employees by year-end.
Why Join Legora?
We thrive on three core principles:
- We lean in – Ownership over titles, outcomes over intentions.
- We fight for excellence – High standards, direct feedback, no ego.
- We grow together – Impact, pace, and a mission-first culture.
If you’re driven by impact, velocity, and raising the bar, this is where you belong.
The Role: Workplace Coordinator
We’re seeking a warm, resourceful, and detail-oriented Workplace Coordinator to oversee our London office’s daily operations as we scale from 60 to 120+ employees. This is a hands-on, people-facing role where your role blends hospitality, operations, and problem-solving—the lifeline of a fast-growing team.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
This is a full-time, in-person position, Monday–Friday, 8:30 AM – 5:30 PM.
What You’ll Do
- Own office operations: Ensure the space is clean, safe, well-stocked, and functional at all times.
- Be the first face people see:
- Greet employees, visitors, and candidates with warmth and professionalism.
- Manage check-in, access, and guest policy compliance.
- Handle logistics day-to-day:
- Process packages and deliveries, resolve employee requests, and coordinate internal communications.
- Manage office hospitality:
- Oversee lunch ordering, catering, snacks, beverages, and kitchen operations.
- Partner with vendors & manage spend:
- Maintain relationships with cleaning, catering, and supply providers.
- Track spending and co-ordinate with Finance and the Workplace Manager on contracts/invoices.
- Support onboarding:
- Facilitate Day 1 setup for new hires (desk prep, IT handover, and welcome logistics).
- Plan and execute in-office events:
- Organise team lunches, happy hours, all-hands gatherings.
- Partner with the Workplace Manager on larger offsite events.
- Maintenance & reliability:
- Submit and track facilities tickets for repairs.
- Coordinate with building teams and vendors to resolve issues efficiently.
- IT & equipment liaison:
- Handle loaner devices and desk setup requests with IT.
- Act as backup:
- Provide continuity for the Workplace Manager during absences.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
What We’re Looking For
- 2+ years in: Workplace coordination, office operations, reception, or hospitality (startup/high-growth experience preferred).
- Relentless attention to detail – You notice what others miss.
- High agency mindset: Fix problems before they escalate (not reactively).
- ** people-first communicator**: Warm, professional, and clear in in-person, email, and Slack.
- Multitasker under pressure: Juggle competing priorities without losing focus.
- Vendor & budget management: relationships with suppliers, cost-conscious spot.
- Tech-savvy: Familiarity with Google Workspace, Slack, and calendar tools.
- Reliable, in-person presence required: Available 5 days/week, able to move up to 30 lbs.
What’s In It For You
- Competitive package: Salaries, benefits, and tools to succeed.
- Global collaboration: Partner with Workplace teams across 3 continents.
- Meaningful work: Shape the daily experience of a team redefining legal technology.
- Family-first benefits:
- Private medical, dental, and vision coverage.
- Generous parental leave and family support.
- Pension with a 30%+ company match.
- Legora’s ethos: Diversity, inclusion, and no discrimination—we celebrate varied perspectives.
Let’s build something extraordinary—apply today!
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location