Yondr Group
Workplace Coordinator
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Job Purpose
Yondr is revolutionising the real estate and technology industries. We provide outsourced, end-to-end solutions to meet the capacity and property needs of growing businesses. In the process, we improve business performance, create enriching user experiences, and meet tomorrow’s needs today. But we cannot do it without you.
We believe in a tomorrow without constraints and making the impossible possible for our clients. Thinking out of the box and not settling for less, is crucial. All interested parties, regardless of nationality, race, ethnicity, religion, age, sexual orientation, or gender, are welcome to apply and will be considered equally. Diversity is one of Yondr's core values, and we want to enhance the diversity of our workforce to reflect the world we live in.
The Role
The Workplace Coordinator will support the Global Workplace team administratively and look after our London office, including the associated FM services. This role includes Security, HSE & Compliance activities and assisting our colleagues and visitors with Workplace related queries. The role will require the candidate to be able to juggle and prioritize a variety of tasks daily, support Workplace projects and represent our Yondr Workplace team in our London office 4 days a week on average. A key part of the role is helping to create a welcoming, engaging workplace environment that people genuinely enjoy coming to, fostering a positive office experience and a sense of community.
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Main Responsibilities
- Daily office management & first contact for office users and local FM vendors
- Coordinating & handling service desk Workplace tickets
- Ensure internal client requests are followed up and client receives proper feedback on all requests and raises actions if needed.
- Financial Workplace administration (raising PO’s and adding receipts)
- Contract support (onboarding vendors / keep admin part up to date)
- Support Workplace team with improvement proposals & project delivery
- Manages access requests and completes on/off boarding activities in various software systems.
- Support Workplace team with Travel and Property administration and documentation.
- Coordinating and executing recurrent and planned office related HSE & Compliance inspections.
- Organizing F&B and small office events.
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Qualifications And Experience
- Hands-on, can-do, pragmatic & problem-solving attitude
- Attention to detail and accuracy, also within the physical environment
- Must be able to communicate articulately, positively, and effectively
- Proficient with Microsoft Office Suite, excellent administration skills
- Experience of working in a similar role, either in a Facility or Hospitality environment
- Fluent in English, both written and spoken
- Excellent prioritization and organizational skills
- Full time Hospitality or Facilities related management degree preferred
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