EMCOR UK
Workplace Support Co-ordinator
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Role Overview
Location: Belfast
Salary: £26,298 per annum
Working Hours: 08:30 – 17:00 Monday to Friday
Benefits: 25 days holidays + Bank holidays, Health Cash Plan, Discount Shopping, Gym, Days Out, Learning & Development opportunities, Paid Volunteering Days, plus many more.
About EMCOR UK
At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work.” Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.
Job Purpose
The post holder will be primarily responsible for the day-to-day operational delivery of the Customer Service Experience ensuring exceptional customer interaction in a professional environment, constant service improvement and development - leaving all staff, visitors and members of the public with a positive, professional and lasting impression of the site and services.
To support and coordinate all FM services within their designated floor or department ensuring that the area is set up and ready for business allowing the customers to focus on delivering their key objectives.
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Duties
Customer & Visitor Liaison
- Deliver excellent and professional customer service
- Be a professional ambassador for the BBC and EMCOR
- Establish good working relationships with the customers to be recognised as the natural go to person and a trusted partner.
Administration
- Co-ordination and collation of management information as required
- To prepare and maintain a handover between shifts
- Assisting with staff queries both in person, by email or via telephone in a professional manner
- Ensure all tasks are logged with the helpdesk and a record of all tasks is kept up to date and managed through to completion
- Consumables management - stock taking, ordering, replenishing to always ensure available.
Health and Safety
- Liaise with and assist the BBC team as regards company H&S policies & procedures
- Responsible for health & safety in designated area of responsibility to ensure that any unsafe items/areas are dealt with immediately and ensure all people always adopt safe working practices as reasonably practicable and noticeboards refreshed.
- Ensuring a tidy and clean appearance across the floor, at desks, collaboration spaces and break out areas.
Audits
- Conduct regular checks/floor walks of designated area to ensure workplace standards are always maintained i.e. cleanliness, maintenance, replenishment
- Innovate – look at ways to streamline business processes and create the most effective environment for the customer/client
Teamwork
- Maintain constant communication with all other service lines to ensure seamless delivery to building occupants.
- Sharing knowledge between the team as an ongoing form of communication and learning
- Liaise closely with all FM service teams to ensure that consistency standards and a professional image are maintained across the designated areas.
- Ensure all tasks are logged with the helpdesk and a record of all tasks is kept up to date and managed through to completion
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Meeting Room Management
- Assisting in a shared meeting room set up making sure that any specific requirements are considered.
- Check and refresh all meeting rooms and offices spaces on an ongoing basis.
- Ensure meetings rooms within designated areas are always ready for business, this includes room layout, cleanliness, equipment testing and stock replenishment and all vendor services requested are delivered on time and to specification.
Please note this list is not exhaustive and you will be expected to comply with any reasonable ad hoc duties and requests.
Supplier Management
- Meet and greet contractors on site.
- Undertake site inductions for new contractors to site.
- Schedule, oversee and escort when necessary external contractors in line with the client's procedure
About The Role
- Experience of working in a corporate or creative environment and communicating effectively at all levels of the organisation
- Educated to GCSE standard with passes in English & Math's
- Good planning, organisational and communication skills with attention to detail
- Excellent interpersonal skills
- Excellent written and spoken communication skills
- Be confident, approachable & self-motivated
- Able to work under pressure and meet deadlines.
- Must be flexible and a sense of teamwork is essential.
- Excellent client relationship building skills
- Ability to work within a team but self-motivated to work unsupervised when required.
- To be able to work under pressure to balance conflicting deadlines is essential.
- Good Health and Safety knowledge (Health and Safety ISOH/Nebosh qualification desirable)
- Self-motivated, resourceful and resilient
EMCOR UK Benefits
Not Specified
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